Administrative Assistant

Job Description

Job Description

We are looking for an experienced and service-oriented Administrative Assistant to join our team in Coconut Creek, Florida on a Contract basis. This role is ideal for someone who enjoys creating a welcoming office environment, supporting daily administrative operations, and assisting an experienced client population with care. The successful candidate will help keep the office organized, manage front-desk interactions, and provide dependable support using Salesforce and Microsoft Office tools.

Responsibilities:
• Welcome visitors warmly, provide a detail-oriented front-desk experience, and assist guests as they arrive for appointments or office activities.
• Answer incoming phone calls promptly, direct inquiries appropriately, and relay messages with accuracy and discretion.
• Coordinate workshop sign-ups by entering participant information into the database and maintaining accurate registration records.
• Help maintain an orderly, presentable office by monitoring shared spaces and ensuring the environment remains clean and inviting.
• Support day-to-day administrative tasks such as preparing documents, updating records, and handling routine office correspondence.
• Assist with hospitality duties for visitors, including offering refreshments and creating a comfortable in-office experience.
• Use Salesforce and Microsoft Office applications to manage information, track administrative activity, and complete clerical assignments efficiently.• Prior experience in an administrative assistant, receptionist, or general office support role.
• Ability to handle inbound calls professionally and communicate clearly with visitors and staff.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office and experience working with Salesforce or a similar database system.
• Comfortable supporting an office environment that serves older adult clients in a courteous and respectful manner.
• Strong organizational skills and the ability to manage multiple routine tasks throughout the workday.
• Reliable availability to work a Monday through Friday schedule during standard business hours.