Secretary (Office Automation)
Internal Revenue Service
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
$45.76k
...mission: For the People. We are seeking a qualified Pre-Suit Secretary . In this role, you will be responsible for managing the law... ...mail documents and cost checks as requested Perform general office duties such as typing, operating office machines, and sorting mail...Work at officeHourly payFull timeWork experience placementLocal area- ...Administrative Secretary, I., Radiation OncologyWhen you join the growing BILH team, you're not just taking a job, you're making a difference... ...Diploma or equivalent with strong knowledge of computers and office practices.2. Requires excellent customer skills.3. Ability to...Work at office
Beth Israel Lahey Health
Winchester, MA2 days ago $22 per hour
...one mission: For the People.We are seeking a qualified Pre-Suit Secretary. In this role, you will be responsible for managing the law... ...and mail documents and cost checks as requestedPerform general office duties such as typing, operating office machines, and sorting mailCreate...Work at officeHourly payFull timeWork experience placementLocal areaMorgan & Morgan
Medford, MA3 days ago$20 - $26.92 per hour
...customer service in all interactions with patients and staff. This dynamic clerical position represents the first impression of the office and has great influence over the ultimate care of our patients while setting the tone for a positive patient experience. Performing...Work at officeHourly payShift workBeth Israel Lahey Health
Winchester, MA19 hours ago- ...supporting senior executives, with exceptional organizational skills and discretion in handling confidential information. Daily in-office attendance is required. The salary range for this position is estimated at $60,000 - $70,000, with potential bonuses based on individual...Work at officeFull time
$16.5 per hour
...Freeway, #MovingTogether hub, and InstagramVisual + Business OperationsSupports the store management team by participating in daily office procedures, execution of operations, and store maintenanceCollaborates with key partners to effectively execute shipment processing...Work at officeFull timeLocal areaFlexible hoursNight shiftUrban Outfitters
Burlington, MA3 days ago- ...Responsibilities: Calendaring, meeting coordination and logistics, travel arrangements, expense reports, filing, organization of the office, document preparation and copying, arranging IT and facilities support. Researching, coordinating and preparing drafts on...Work at officeFlexible hours
$75k - $100k
Executive Assistant Location: Burlington, MA Hybrid (In-office 4 days per week) Summary We are seeking a highly organized, proactive Executive Assistant to support the President and CEO as well as the Executive Leadership Team (ELT). This role requires exceptional attention...Work at office- ...handles mail, prepares routine reports, data entry, and operates office equipment. Serves as office coordinator for the department... ...Associate's Degree AND Five (5) years of progressively responsible secretarial/administrative experience OR Bachelor's Degree AND Three (3)...Work at office
$18.81 - $23.51 per hour
...appointments, responds to inquiries, data entry, and operates office equipment. An organizational related support or service (administrative... ...This position is responsible for supporting the day-to-day secretarial, routine office, supply ordering, and other operational tasks...Work at officeWork experience placementCasual workMonday to FridayFlexible hoursShift workDay shift$130k
...life sciences organization, is seeking an Executive Assistant to support multiple senior leaders while also assisting with day ‑to‑day office operations. This individual will be responsible for managing complex calendars, coordinating travel, processing expense reports,...Work at officeContract workFlexible hours$44.74 per hour
...Pay Rate: Up to $44.74/hour About the Role We're seeking a highly organized, adaptable, and proactive Executive Assistant & Virtual Office Manager to support executive leadership in a fully remote organization. This position combines traditional executive support with...Work at officeContract workRemote workFlexible hours- ...operational support to the business. This role supports fleet administration, travel coordination, purchasing, inventory, and general office needs in a fast‑paced environment. KEY RESPONSIBILITIES Assist with Enterprise Fleet Management, GEOTAB, WEX gas cards, and EZPass/...Work at officePermanent employmentTemporary workLocal area3 days per week
$60k - $70k
...position reports directly to the CEO and is based out of our Burlington, MA corporate headquarters, with the expectation that daily in-office attendance is required. As such, candidates need to be established within commutable distance to Burlington, MA and comfortable...Work at officeFull timeWork experience placement- ...Leadership Team in a hybrid environment. You will manage calendars, prepare presentations, coordinate travel and expenses, and assist with office tasks to keep leaders organized and productive in a fast-paced setting. This role requires discretion, superb communication, and...Work at office
- ...None Experience: 1-3 years related work experience. Proficiency with computer systems including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint, or Access). Skills, Knowledge & Abilities: Ability to work in a fast-paced, multi-task...Work at officeFull timeContract workWork experience placementShift work
$93.5k - $110k
...Executive Assistant II, and help us do what we do best: propelling business forward. This will be a hybrid role working between your home office and our Burlington MA headquarters. As an Executive Assistant II, you will provide high-energy, proactive, and efficient executive...Work at officeWork from homeHome officeFlexible hours$40.14k - $59.65k
...Summary Summary Provides comprehensive administrative and secretarial support to the Nutrition and Food Services Department to... ...Experience Food & Nutrition: minimum of 1 year of healthcare or office experience required Knowledge, Skills and Abilities -...Work at officeHourly payPart timeRemote workMonday to FridayFlexible hoursShift work- ...excited about created an amazing customer and patient experience this may be the job for you! Previous medical or optometric office experience is a plus, but not required.What You’ll Be Working On ~Greet customers and patients when they arrive ~Check-in and...Work at office
Winchester Optical, Inc.
Winchester, MAmore than 2 months ago - ...Senior Executive Assistant The Office of the Executive Vice President (EVP) supports university-wide strategy, leadership, and operations, partnering with senior leaders to advance Tufts University's mission and strategic priorities. The office is seeking an exceptional...Work at officeFlexible hours
- Manning Personnel Group, Inc. is seeking an Executive Assistant to support multiple senior leaders and oversee day-to-day office operations. This role manages complex calendars, coordinates travel, processes expense reports, and ensures smooth meeting logistics. The ideal...Work at office
$86.4k - $118.8k
...working with international stakeholders and managing communications with a globally distributed team. Expertise with Microsoft Office 365 applications, and demonstrated proficiency with current enterprise technologies, such as multiple device management, online collaboration...Work at officeShift workDay shift$72.37k - $90.46k
...appointments, responds to inquiries, data entry, and operates office equipment. A professional individual contributor role that may... ...Bachelor's Degree. Five (5) years of progressively responsible secretarial/administrative experience including three (3) years of...Work at officeWork experience placementRemote work$52k - $62.4k
...practice and contribute to our mission of excellent dental care. Key Responsibilities: Receptionist tasks include answering the office phone and distributing calls or messages accordingly Checking-in patients (verifying insurance and confirming patient...Work at officeFull timeLocal area- ...department's activities and budget. You will assist executives, participate in committee meetings, and manage scheduling and project execution with accuracy and discretion. A strong English proficiency and proficiency in Microsoft Office are required. #J-18808-Ljbffr JobtailorWork at office
- ...systems and procedures.Shares updates and resolves workflow issues.Acts as a resource on operations and billing.7. TechnologyUses office systems and hospital applications.Enrolls patients in portals.8. Process ImprovementSupports and implements process improvement initiatives...Work at officeTemporary workRemote workRelocation packageShift work
$43.68k - $62.4k
...Knowledge of medical terminology and experience working with electronic medical record technology a plus. Proficient in Microsoft Office Suite. Compensation: starting at $21/hr up to $30/hr based on relevant experience EEO & Accommodation Statement:...Work at officeFull timeFixed term contract$17.88 - $26.57 per hour
...dissemination, problem solving, and patient triage. Assists in all secretarial activities related to the function of the Pain Service of the... ...computer and typing proficiency.Experience operating standard office equipment, including fax and photocopy machines.Ability to...Work at officeContract workFixed term contractFlexible hoursBMC Software
Brighton, MA20 hours ago- ...Administrative Secretary IThe Department of Industrial Accidents (DIA) mission is to administer the Commonwealth's Workers' Compensation... ...employers' attorneys, insurers' attorneys, paralegals, or other office staff. Must maintain the board case file (DMS) that includes...Work at officeFull timePart timeWork experience placement
Northern Essex Community College
Boston, MA1 day ago - ...Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department... ...and a range of computer applications; including Microsoft Office.Demonstrates accuracy, thoroughness, and orderliness in...Work at officeDaily paidFlexible hoursShift work
Mass General Brigham
Jamaica Plain, MA2 days ago
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