Payroll Coordinator

Job Description

Job Description

Company Overview

We are a Heavy Civil and Wet Utility General Contractor serving municipal clients across Maryland, the District of Columbia, Northern Virginia, and Delaware. Our work includes water, sewer, stormwater, and related civil construction for public agencies.

Position Overview

Payroll Coordinator needed to process payroll and assist the HR Manager with day-to-day people operations for a field-based construction workforce. This seat is the HR Manager’s right hand on payroll week and on routine HR administration—collecting time, running payroll, supporting certified / prevailing-wage reporting, preparing new-hire and status-change packets, keeping personnel files complete, and answering employee questions with discretion.

Reports to the HR Manager. Works in close partnership with Accounting / Finance on the bank file, tax withholding, garnishments, and job-cost labor coding. Regular contact with Superintendents, Foremen, Project Managers, and craft employees.

Key Responsibilities

• Collect, audit, and process employee time; run payroll accurately and on schedule every cycle.
• Apply correct rates, overtime, premiums, deductions, garnishments, and multi-state tax withholding.
• Prepare and support certified payroll (WH-347) and prevailing-wage reporting on municipal / public-works projects.
• Code labor to jobs and cost codes so project cost reports stay reliable.
• Assist the HR Manager with new hires, status changes, and terminations in payroll and HRIS; complete I-9 / E-Verify support and personnel-file setup.
• Support benefits enrollment packets, leave tracking (FMLA, Maryland FAMLI / paid leave), and recruiting logistics as directed by the HR Manager.
• Respond to employee and supervisor questions on pay, benefits, and policy within one business day (same day when urgent), escalating policy calls to the HR Manager.
• Maintain confidential, audit-ready payroll and personnel records.
• Other administrative tasks

Required Qualifications

• 2+ years payroll processing experience. Construction or multi-state payroll preferred.
• Working knowledge of FLSA overtime, multi-state withholding, and basic employment-record requirements (I-9, personnel files).
• Proficiency with payroll / HRIS systems and Microsoft Excel.
• High accuracy, deadline discipline, and proven confidentiality.
• Clear written and verbal communication with field supervisors and craft employees.
• Eligible to work in the U.S.; able to pass a background check and drug screen.
• WH-347 / eCPR / LCPTracker / Elation or similar certified-payroll tools.
• Bilingual English / Spanish.

Preferred Qualifications

• Direct experience assisting an HR Manager or HR Director in a contractor or field-workforce setting.
• Foundation Accounting Software & Heavyjob Time Tracking experience

Work Environment, Physical & Travel

• Primarily office-based in Maryland / DMV. Standard office physical demands: sitting, computer work, occasional lifting of files or supplies up to 20 pounds.
• Occasional travel to jobsites or other offices in MD / DC / NOVA / DE for time audits, onboarding support, or year-end distribution—generally under 10%.
• Payroll-week blackout or limited PTO applies around process and payday.

Schedule & Classification

Full-time. Exempt. Overtime during process week should be expected and modeled in the offer.

EEO Statement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. We also provide reasonable accommodations for qualified individuals with disabilities. 

\nCompany Description

Welcome to Pessoa Construction Company (PCC)! PCC has been building the future for over 35 years, across Maryland, Virginia, Washington D.C. & Delaware, and looking to expand over the next 35 years.

We look to our teams specific skills, determination, and attention to detail to help us achieve our goals. We strive to deliver a complete product that exceeds our clients’ expectations for safety, quality, and functionality every time. With the help of our team we are able to keep increasing the bar of excellence here at Pessoa Construction. Are you ready to be great?

Company Description

Welcome to Pessoa Construction Company (PCC)! PCC has been building the future for over 35 years, across Maryland, Virginia, Washington D.C. & Delaware, and looking to expand over the next 35 years.\n\nWe look to our teams specific skills, determination, and attention to detail to help us achieve our goals. We strive to deliver a complete product that exceeds our clients’ expectations for safety, quality, and functionality every time. With the help of our team we are able to keep increasing the bar of excellence here at Pessoa Construction. Are you ready to be great?