Administrative Assistant - Public Relations

Administrative Assistant – Public Relations Middletown, NY 10940, USA Job Description Posted Friday, May 29, 2026 at 4:00 AM Do Work That Matters. In a Culture That Means It. Be part of a team that values connection, accountability, and real impact. Why Access? Because how we work matters just as much as what we do. At Access, our Culture Playbook isn’t a poster on the wall – it’s how we show up for each other and for the people we support. You’ll be part of a team that is: Clear about expectations Supportive and accountable Focused on outcomes that matter to people. And committed to helping people live the healthiest and fullest lives possible – while making sure out staff can do the same. Location: Middletown, NY Pay Range: $19.50 - $21.00 hourly, based on relevant experience. Hours: 30 hours per week; flexibility required based on business needs. Are you highly organized, people-friendly, and excited by meaningful work that makes a real impact? Do you love juggling details, supporting events, and being part of a fast-paced team that helps support people who are changing their lives? If so, this may be the perfect role for you. Access: Supports for Living is seeking an enthusiastic Development Administrative Assistant to support our growing Development Department. This is an entry-level opportunity to build a career in fundraising, nonprofit administration, and events—while having fun along the way. What You’ll Do As a key member of our energetic and progressive Development team, this position will work closely with the Events and Advancement Director of the Foundation and play an essential role in supporting fundraising efforts across the Hudson Valley and NYC. Your responsibilities will include: Supporting a capital campaign , including special events, donor relations, fund development, and project coordination Serving as the primary point person for maintaining donor and prospect records in our Customer Relationship Management (CRM) system Creating donor lists, running gift queries, preparing reports, and executing spreadsheets and mail merges Responding promptly and professionally to donor phone calls and email inquiries Preparing donor correspondence and filing donation-related paperwork in electronic systems Scheduling meetings, meal functions, and other logistics as assigned Maintaining the highest level of confidentiality regarding donor information and reports Assisting at special events—including occasional evenings and weekends—and helping oversee volunteers and event logistics With direction, acting as a spokesperson for organizational services and promotions Committing to all workplace, food, and safety policies and reporting any safety concerns immediately Pitching in on other projects as assigned—no two days are exactly the same! What We’re Looking For We’re seeking someone who is detail-oriented, flexible, and excited to grow within the nonprofit fundraising field. Qualifications include: Bachelor’s degree preferred (experience may substitute, including higher-education-based activities) At least two years of administrative experience , preferably in a Development or Fundraising office Experience managing projects or events is a plus Familiarity with fundraising and project management databases such as Monday.com ; Raiser’s Edge, Microsoft Dynamics , or similar systems preferred Strong proficiency in Microsoft Word, Excel, and PowerPoint Excellent organizational skills and attention to detail Ability to manage multiple deadlines in a fast-paced environment Strong written, verbal, and interpersonal communication skills Comfortable working both independently and collaboratively as part of a team Why You’ll Love Working Here Be part of a mission-driven organization that strengthens communities and supports meaningful causes Gain hands-on experience in fundraising, donor engagement, and special events Work with a supportive team that values creativity, initiative, and collaboration Enjoy variety, purpose, and opportunities for professional growth If you are organized, motivated, and ready to make an impact while building valuable fundraising experience, we would love to hear from you! An Equal Opportunity Employer, including disability and Veterans #J-18808-Ljbffr