Executive Assistant

Job Description

Job Description

Executive Assistant to the President

About Schneps Media

Schneps Media is the largest and most influential community media company in New York. With over 100 award-winning newspapers, magazines, digital outlets, events, and broadcast platforms, we inform, inspire, and connect millions across the five boroughs, Long Island, Westchester, Philadelphia and Palm Beach County.

Our mission is local, but our impact is powerful. We’re a fast-moving, entrepreneurial company built on hustle, heart, and storytelling.

Position

We’re looking for an exceptional Executive Assistant to support the Founder, President, and Co-Owner of Schneps Media. This high-impact role requires a highly organized, resourceful, and tech-savvy professional who can manage a complex workload with discretion, speed, and confidence.

You’ll be a central hub of communication, coordination, and execution across key areas in the business. You’ll work in collaboration with the Chief of Staff and Executive Assistant to the CEO/Co-Owner, and collaborate daily with executives, publishers, sales leaders, editorial teams, amongst various others.

If you're sharp, proactive, and thrive in an environment where no two days are alike, this role is your chance to operate at the highest level of a dynamic media company.

Core Responsibilities
Executive & Administrative Support

• Manage an ever-changing calendar, schedule, and travel itinerary with precision, ensuring all items and details are easily accessible and available at any time.

• Act as gatekeeper for the President’s inbox, flagging high-priority items and drafting replies. With time, communicating on matters and keeping the President informed of them.

• Coordinate meetings and presentations with both internal teams and external partners

• Anticipate needs before they arise: prepare materials, briefings, and talking points

Communication & Contact Management

• Maintain and organize key contacts, from clients to media partners to personal relationships

• Ensure follow-ups are completed and tracked across departments

• Handle all communication with the utmost professionalism and discretion

Sales & Client Coordination

• Work closely with the sales team to schedule meetings, craft proposals, and follow up with clients

• Oversee barter accounts, managing deliverables and client communication

• Support key accounts with inside sales tasks and relationship management

Digital & Creative Project Support

• Assist with podcast recordings, ad placements, and content coordination

• Learn and utilize internal systems to support sales and communication tracking

• Manage basic social media tasks and assist with email and digital content postings

Workflow & Systems Management

• Identify opportunities to improve workflows, internal communications, and organization

• Implement systems and processes to improve efficiency at the executive level

• Take initiative and ownership of special projects from start to finish

Personal Support

• Provide trusted assistance with personal appointments, errands, and scheduling

• Maintain discretion while managing both professional and personal priorities

Miscelleaneous

• Complete any other tasks/asks from the President

What We’re Looking For

• 3+ years of executive-level support, ideally in media, communications, or a fast-paced business

• Calendar, inbox, and contact management skills

• Strong written, verbal, and interpersonal communication abilities

• Highly organized with superb attention to detail and follow-through

• Proficiency with Google Workspace, Microsoft Office, CRM systems, and Apple products

• Self-starter mindset with a strong sense of ownership

• Grace under pressure and the ability to juggle competing priorities

• High level of discretion, professionalism, and emotional intelligence

Why Join Schneps Media?

• Work directly with the Founder of NYC’s top community media company

• Partner with high-level executives and decision-makers across the organization

• Gain insider experience in sales, media, events, marketing, and operations

• Be part of a fast-paced, mission-driven team shaping the voice of New York

• Room for growth, mentorship, and learning across the business