Administrative Assistant

Administrative Assistant

Rye Brook, New York, United States

At Schimenti Construction Company, our people are at the heart of everything we do. Over the past 25+ years, we've built a team of dedicated, hard-working professionals who take pride in their work and in supporting one another. Whether it's a flagship retail store or a complex commercial build, we're focused on delivering exceptional results and best-in-class service for our clients. As employee-owners, we're proud to work with some of the world's most prestigious brands. In 2025, we were honored to be named East Coast Contractor of the Year by Engineering News Record (ENR). Teamwork, accountability, professionalism, consistently driving for resultsthat's how we Build Different.

We are seeking an experienced Administrative Assistant for an in-office role in our Rye Brook, NY office to support our Field Operations and Self-Perform departments.

Key Responsibilities

• Support daily administrative activities and processes to ensure timely execution of workload
• Coordinates and schedules meetings and takes meeting notes
• Processes purchase orders and change orders
• Review, process, and distribute RFIs and submittals
• Assists in organizing and communicating team member coverage and travel to project sites
• Files and maintains documentation and reporting
• Works closely with other administrative team members to manage work priorities
• Orders office and program supplies as required and ensures items are shipped to project sites in a timely way
• Other duties as assigned by leadership

Qualifications

• Prior experience working at a General Contractor or Subcontractor is required
• Familiarity with construction paperwork and terminology
• Strong MS Office skills: Excel, Word, PowerPoint, and Outlook skills required
• Able to multitask, prioritize, and manage work on tight deadlines
• Excellent written and verbal communication skills
• High level of professionalism and confidentiality
• Team-player and ability to build relationships across the organization and team