Administrative Assistant

Job Opportunity At Hospital For Special SurgeryHow you move is why we're here. Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let's talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.Emp Status: Regular Full timeWork Shift: Day (United States of America)Compensation Range: The base pay scale for this position is $30.77 - $46.84. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation.Job DescriptionMonday-Friday 6:45am-3pm YEARS OF EXPERIENCE REQUIRED 1-2 years experience in healthcare and supporting administrators YEARS OF EXPERIENCE PREFERRED Microsoft Office Suite including Outlook calendar management, travel arrangements, meeting coordination, strong organizational skills with attention to detail PHYSICAL WORKING CONDITIONS Sitting in a comfortable position with frequent opportunity to move about and traverse the hospital campus. Examples: executive, management, administrative and secretarial positions. ENVIRONMENTAL WORKING CONDITIONS Comfortable indoor area Located in a comfortable indoor area. Examples: executive, management and secretarial positions. HAZARDS OSHA~Category 3 Tasks that involve no exposure to blood, body fluids, tissues, or other potentially infectious materials and Category 1 tasks are not a condition of employment. POSITION & UNIT ACCOUNTABILITIESManage calendars, scheduling, and meeting coordination for department leadership.Prepare correspondence, reports, presentations, and meeting materials.Assists with meetings schedules, coordination, and documentationsSupport meeting logistics, including agenda preparation, minutes, and distribution of materials.Facilitate communication between leadership, staff, physicians, and external stakeholders.Assist with employee recognition, engagement initiatives, and departmental events.Perform registration functions across multiple service lines using the EPIC system.Receiving and triaging heavy incoming call volume and responding professionallyMaintains satisfactory attendance record.Reports for duty punctually.Adjusts to changing situations and work assignments.EDUCATION REQUIRED Bachelors or equivalent experience Bachelors EDUCATION PREFERRED High School Diploma or equivalent G.E.D. required.Associate's degree preferred.SKILLS REQUIRED Working knowledge of medical terminology.Self-directed, motivated, and resourceful.Demonstrates initiative.Working knowledge of MS Office Suite application: Word, Excel, Outlook.Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.