Administrative Assistant

Administrative AssistantThe Administrative Assistant will assist management with the smooth operation of all office, broker, and administrative support services. The individual will provide brokers with the tools to assist them with their selling, and help increase their productivity for the office and the company.The Administrative Assistant needs to be good problem-solver and can work well independently. Additionally, the individual must possess a high level of interpersonal skills, provide excellent customer service, and have a wonderful phone personality to effectively interact with staff, brokers, and clients.Essential Functions:Handles all responsibilities for front receptionist deskAnswer all incoming calls and transfer them accordinglySorting and delivering of all incoming mail: UPS, USPS, and interofficeCalling and tracking messengers for outgoing packagesResponsible for checking fax machine for incoming faxesResponsible for all overnight mailMaintain all Marketing Materials for BrokersMaintain full supply of marketing materials for pitch packagesCreate all pitch packages as requested by brokersMaintain neat and orderly professional working environmentMaintain entire front reception areaMaintain conference room and scheduleMaintain & stock kitchen for full usageProvide Miscellaneous Administrative DutiesDrawing up documents, typing board packages and leases, etc., as requestedAssist brokers and customers with listing questions using LIMOPrinting of mailing labels at broker's requests for their mailingsAdd postage on agent's mailings, as neededAgent MailingsEnter and correct return mailings into MailList programFiltering all USPS mail sent to mail centerQualifications:Minimum 2 years of experience in administrative / reception workProficient in Microsoft Word, Outlook, Intranet, and InternetReal Estate experience, a plus