Virtual Assistant / Executive Assistant (AI-Focused)

Role Description

We are seeking an energetic, proactive, and highly adaptable Virtual Assistant to support an AI entrepreneur, engineering leader, and business owner. This role is ideal for someone who enjoys learning new things, solving problems independently, and taking initiative. The ideal candidate does not necessarily need extensive experience. Instead, we are looking for someone with curiosity, strong communication skills, a willingness to learn, and excitement about using AI tools to improve productivity and automate processes. This is a long-term opportunity with significant growth potential as responsibilities expand over time.

Key Responsibilities

• Administrative & Executive Support
  • Manage day-to-day administrative tasks
  • Schedule meetings and appointments
  • Coordinate travel arrangements and itineraries
  • Assist with calendar management
  • Handle invoice-related and operational processes
  • Organize information and documentation
• Research & Information Gathering
  • Conduct online research on various topics
  • Gather information and summarize findings
  • Research restaurants, venues, events, and client meeting locations
  • Assist with business and personal research projects
• Task & Project Support
  • Assist with ad hoc requests and one-off projects
  • Learn and document processes
  • Follow recorded instructions and video walkthroughs
  • Help streamline workflows and improve efficiency
  • Take ownership of recurring tasks after training
• AI & Automation Support
  • Utilize AI tools to improve productivity
  • Explore opportunities for automation
  • Assist in implementing AI-driven workflows
  • Learn emerging AI technologies and apply them to business operations
• Content & Social Media Assistance (Occasional)
  • Support content repurposing initiatives
  • Assist with executing existing content workflows
  • Follow established processes for content creation and distribution
  • Help manage content-related administrative tasks as needed
• Personal Assistance
  • Assist with personal administrative tasks
  • Coordinate services and appointments
  • Handle miscellaneous tasks that help reduce the client’s workload

Qualifications

• Strong written and verbal English communication skills
• Excellent organizational skills
• Strong attention to detail
• Ability to learn quickly
• Comfortable working independently
• Strong problem-solving abilities
• Resourceful and proactive mindset
• Ability to manage multiple priorities
• Comfortable receiving and implementing feedback

Preferred Traits

• Energetic and enthusiastic
• Highly curious and eager to learn
• Strong sense of ownership and accountability
• Self-starter with excellent initiative
• Comfortable asking questions when clarification is needed
• Adaptable and flexible
• Interested in AI, technology, and automation
• Growth-oriented mindset

Technical Requirements

• No specific software experience required.
• Comfortable learning new tools and systems
• Tech-savvy and adaptable
• Interested in leveraging AI platforms and automation tools
• Willing to be trained on the client’s preferred processes and technology stack

Success Indicators

• Quickly learns new processes and systems
• Communicates proactively
• Asks thoughtful questions
• Demonstrates initiative and ownership
• Identifies opportunities to improve efficiency
• Becomes increasingly independent over time

Timezone

Preferably aligned with Eastern Time (Ohio, USA), especially during onboarding.