Construction Administrative Assistant
CLMI Group LLC
Job Title: Construction Administrative Assistant
Location: Los Angeles, CA (On-Site)
Employment Type: Full-Time About the Role We are seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations for a client working on multifamily and commercial development projects in the Los Angeles area. This on-site role is ideal for someone with hands-on construction industry experience who thrives in a fast-paced job site or field office environment and can juggle documentation, coordination, and communication across project teams. Key Responsibilities
Location: Los Angeles, CA (On-Site)
Employment Type: Full-Time About the Role We are seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations for a client working on multifamily and commercial development projects in the Los Angeles area. This on-site role is ideal for someone with hands-on construction industry experience who thrives in a fast-paced job site or field office environment and can juggle documentation, coordination, and communication across project teams. Key Responsibilities
- Provide administrative support to project managers, superintendents, and field staff
- Prepare, organize, and maintain project documentation, including submittals, RFIs, change orders, and daily reports
- Track subcontractor certificates of insurance, licenses, and compliance documentation
- Assist with scheduling meetings, site visits, and inspections
- Maintain accurate project files (digital and physical) and ensure documents are properly logged and distributed
- Coordinate communication between the field office, subcontractors, vendors, and clients
- Support procurement processes, including purchase orders and material tracking
- Assist with certified payroll documentation and compliance reporting as needed
- Take meeting minutes and distribute action items
- Perform general office duties: answering phones, managing correspondence, ordering supplies
- Minimum 3 years of administrative experience specific to the construction industry (multifamily or residential development experience strongly preferred)
- Familiarity with construction terminology, workflows, and documentation (RFIs, submittals, change orders, etc.)
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction management software (e.g., Procore, Buildertrend) a plus
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to work independently and manage multiple priorities in a deadline-driven environment
- Must be able to work on-site full-time in Los Angeles, CA
- Experience supporting public works or prevailing wage projects
- Familiarity with certified payroll and Labor Compliance Program (LCP) requirements
- Paid Time Off (Sick & Public Holidays)
- Training & Development
- Performance Bonus Opportunities
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Construction Administrative Assistant in Los Angeles, CA vacancy
$30 - $35 per hour
...The ideal candidate has a proven track record of working in construction and/or transportation They thrive in a fast paced and a team... .... Collect, confirm, and process timesheets. Provide administrative support for the Accounting Supervisor. Find and use...SuggestedHourly payWeekly payFor contractorsJLM Strategic Talent Partners
Pasadena, CA3 days ago- ...a dynamic and bilingual (English/Spanish) Project Assistant with a solid background in construction to join our team. The ideal candidate will play a crucial... ...and maintaining databases · Provide general administrative support such as filing, scanning, and photocopying...SuggestedContract workWork at office
Painting Company
Gardena, CA19 days ago - # Construction Administrative Assistant in Los Angeles**CLMI Group, LLC**Gardena, California Start Date10/07/2026Full-TimeCLMI Group, LLC is hiring a Construction Administrative Assistant for full-time, on-site work in Gardena, California, supporting multifamily and commercial...SuggestedFull timeFor contractorsFor subcontractorWork at office
$65k - $75k
...: $65,000-$75,000/year, based on experience About the Role ADU Express is looking for an organized, detail-oriented Construction Administrative Assistant to be the administrative backbone of our projects. You'll support project managers, superintendents, and field teams...SuggestedFull timeFor subcontractorWork at office- Volunteers of America Los Angeles is seeking an Admin Assistant II to provide general office support and serve as the on-site receptionist and telephone screener. You will coordinate staff training and events, maintain inventory and supplies, answer calls, file records,...SuggestedWork at office
- Volunteers of America Los Angeles is seeking an Administrative Assistant (Production Kitchen) to support the Nutrition Supervisor with office services, records control, and compliance. This on-site role includes coordinating data, schedules, and inventory, while working...Work at office
- VOALA in Kentucky is seeking an Admin Assistant II to provide general office support, serve as receptionist, and screen calls. You will build cooperative relationships with staff, clients, vendors, and the public while performing filing and coordination tasks on-site. The...Work at office
- VOALA is seeking an Administrative Assistant (Production Kitchen) to support the Nutrition Supervisor, coordinate office services, and maintain confidential files. The role ensures timely communication of meetings, deadlines, and compliance requirements in a fast-paced...Work at office
- CLMI Group, LLC seeks a Construction Administrative Assistant to support project managers and field staff on multifamily and commercial development sites in Los Angeles. This on-site, full-time role requires hands-on construction administration, document control, and coordination...Full timeWork at office
- Reframe Systems is seeking a Construction Administrator / Executive Assistant to support both field operations and executive leadership in a part-time role. This hybrid position involves managing vendor logistics, site coordination, and executive scheduling, making it...Part timeFlexible hours
$23 - $25 per hour
SUMMARY The Multi-Site Facilities and Vehicle Assistant is an essential role at New Horizons, responsible for providing custodial and... ...maintenance and coordinates repairs Supports driver access administration, including creating and deactivating accounts and maintaining...Hourly payFull timeWork at officeFlexible hoursWeekend workAfternoon shift- ...Admin Assistant Pride-Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability...Local area
Children's Hospital Los Angeles
Los Angeles, CA5 days ago - ABOUT THE POSITION LADF is in the midst of an exciting period of growth and seeks an Administrative/Executive Assistant to manage office operations and logistics, in addition to serving as an Executive Assistant to the C-level leaders on the team (Chief Executive Officer...Work at office
- SCHARP is seeking a File Clerk/Administrative Assistant to support the Office Manager and Program Director with a range of administrative tasks. The role leads clerical support, maintaining records, and coordinating forms and databases for the department. The position...Work at office
- Position Construction Administrator / Executive Assistant - Reframe Systems Location: New England (Hybrid) can be fully remote Employment Type: Part-Time (~20 hrs/week) Department: Field Operations Overview Reframe Systems is reinventing how the world builds. We combine...Part timeFor contractorsRemote workFlexible hoursShift workDay shift
- A regional development firm in Los Angeles seeks a part-time Operations Assistant to support day-to-day operations. The ideal candidate should excel in task coordination, possess strong analytical skills, and demonstrate excellent communication and customer service abilities...Part time
- ...Title: Administrative Assistant Location: Glendale, AZ, Workplace type: 100% onsite (M-F 40 hour work week) Type: Contract- potential to convert to full time Pay: $19.86/hour on w2 (no flex with rate) Length: 12 months-potential to extend Screenings: no...Long term contractFull timeContract workWork experience placementWork at officeFlexible hoursNight shift
Swoon
Glendale, CA3 days ago $18 - $22 per hour
...Immediate need for a talented Administrative Assistant I. This is a 06+months contract opportunity with long-term potential and is located in Glendale, AZ(Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID: 26-31...Contract workWork at officeLocal areaImmediate startFlexible hoursPyramid Consulting, Inc
Glendale, CA1 day ago$166k - $182k
...you. You also do the cost side: analysis across design and construction, actual spending against budget, and cost loaded schedules... ...architecture, engineering, construction management, business administration, or a related field. If you do not have the degree, extra...Contract workFor contractorsFlexible hoursMAAS Companies
Los Angeles, CA13 days ago- Western x Melrose in Los Angeles is seeking a hands-on Assistant Property Manager to join our growing real estate team. This full-time... ..., leasing support, tenant relations, and coordinating construction and improvements across a diverse portfolio. The ideal candidate...Full time
- ...is seeking a polished, professional, and highly motivated Administrative Assistant to support a busy team in a fast-paced real estate environment... ...highly preferred. ~ Real estate, property management, construction, escrow, mortgage, or related industry experience is a...Full timeWork at officeLocal areaMonday to Friday
Vaco by Highspring
Los Angeles, CA3 days ago $80k - $100k
...Finance company is seeking a Office Manager/Executive Assistant to join their Los Angeles office. Responsibilities Provide administrative and executive support to the President, including scheduling, correspondence, phones, filing, and general assistance...Work at officeLocal areaRemote workFlexible hoursWeekend workHire Options
Los Angeles, CA4 days ago$30 - $37.5 per hour
...healthier lives, from their very first meal. Learn more about our brands. We're Looking For An: Office Manager & Executive Assistant Location: Onsite (Burbank, CA) What You'll Be Doing: The Executive Assistant will serve as the Chief Marketing Officer...Work at officeRemote workWorldwideGolden Pet Brands
Burbank, CA5 days ago- Tarzana Treatment Centers, Inc. is recruiting an Administrative Assistant to support the administrator and administration staff in Tarzana, CA. The role handles a high volume of calls, schedules meetings, and maintains committee records and minutes. The position is Regular...Full time
$22 - $25 per hour
St. James’ Episcopal School in Los Angeles is seeking a full-time Administrative Assistant for the main school office. Start Date: As soon as possible. Pay Range: $22 to $25/hr based on years of relevant experience. The Administrative Assistant warmly greets visitors,...Full timeWork at officeImmediate start- ...Compliance & ESG Specialist who will also serve as Executive Assistant to the President & CEO. This hybrid role will coordinate company... ..., travel coordination, correspondence, and confidential administrative matters. Prepare agendas, briefing materials, presentations...Local area
GLS US GROUP
Santa Fe Springs, CA5 days ago $24.5 - $34.25 per hour
...multidisciplinary collaboration. As the project advances toward construction and operations, the DSA offers an opportunity to... ...projectis seeking a proactive, organized, and resourceful Administrative Assistant to support a dynamic team of researchers, project staff, and...Hourly payPart timeFor contractorsWork at officeRemote workCaltech (California)
Pasadena, CA4 days ago- ...requiredMinimum QualificationsHigh school diploma or GED2 years experience in office environment and preferably performing as an administrative assistantMust have knowledge of administrative proceduresProficient use of applicable technologyDemonstrated ability to...Work at office
CBIZ
Los Angeles, CA3 days ago - ...Administrative AssistantOur Best Life Companies is hiring an Administrative Assistant to join our team!As an Administrative Assistant at Our Best Life, you will have the opportunity to work with an amazing team of dental professionals and grow your career. We offer competitive...Work at office
Our Best Life Companies
Huntington Park, CA4 hours ago - ...Oct 16, 2026 |Jobs & Employment | Santa Monica Reference: 20773 Administrative Assistant Location: Santa Monica We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.Duties of the Administrative Assistant include...Work at office
Confidential Employer
Santa Monica, CA2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Construction Administrative Assistant. Be the first to apply!
Related searches
- construction laborer no experience Los Angeles, CA
- construction assistant Los Angeles, CA
- construction helper Los Angeles, CA
- building operator Los Angeles, CA
- construction administrative assistant Los Angeles, CA
- construction laborer Los Angeles, CA
- construction workers Los Angeles, CA
- construction labourer Los Angeles, CA
- temporary admin assistant Los Angeles, CA
- administrative assistant remote Los Angeles, CA