Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a busy organization in Bethlehem, Pennsylvania. This fully onsite opportunity is a Long-term Contract position supporting day-to-day payables operations in a fast-moving vendor environment. The role will work closely with the purchasing and finance team to help maintain accurate invoice processing, timely payments, and reliable financial records.

Responsibilities:

• Process a high volume of vendor invoices with accuracy and ensure charges are assigned to the correct accounts.

• Review payment documentation, verify approvals, and prepare disbursements through checks and ACH transactions.

• Support daily accounts payable activities by matching invoices to purchasing records and resolving discrepancies promptly.

• Assist the controller and AP team with routine financial tasks related to payables and vendor account maintenance.

• Communicate with internal departments and external suppliers to answer payment questions and follow up on outstanding items.

• Maintain organized AP files and documentation to support reporting, audits, and compliance requirements.

• Help monitor invoice queues and payment schedules to keep obligations current in a fast-paced setting.

• Use QuickBooks and related systems to enter, track, and update accounts payable information accurately.

• Previous experience in accounts payable is required.
• Working knowledge of invoice coding and general ledger account allocation.
• Experience processing vendor payments, including ACH and check runs.
• Familiarity with QuickBooks or similar accounting software.
• Ability to manage a high volume of transactions while maintaining strong attention to detail.
• Strong organizational skills and the ability to prioritize work in an onsite, fast-paced environment.
• Effective communication skills for coordinating with vendors and internal team members.