Account Payable Specialist

Job Description

Job Description

Title: ACCOUNTS PAYABLE SPECIALIST

Reports to: Accounting Manager

Location: Lehigh Valley Area, PA

FLSA: Non-Exempt – Full Time

POSITION SUMMARY

The Accounts Payable Specialist performs full-cycle accounts payable activities to ensure vendor invoices and disbursements are processed accurately, timely, and in accordance with company policies and internal controls. The position maintains vendor records, resolves discrepancies, supports period-end close, and provides responsive service to vendors and internal business partners.

RESPONSIBILITIES

• Review, code, and enter vendor invoices accurately and obtain required supporting documentation and approvals.
• Perform two-way or three-way matching of purchase orders, receiving documentation, and invoices, as applicable.
• Prepare and process scheduled payment runs by check, ACH, wire, virtual card, or other approved payment method.
• Reconcile vendor statements and research and resolve invoice discrepancies, credits, duplicate payments, and past-due notices.
• Respond to vendor and internal inquiries regarding invoices, approvals, deductions, and payment status.
• Create and maintain vendor master records, including required tax documentation, remittance information, and payment terms, in accordance with internal controls.
• Review and process employee expense reports and corporate card activity in accordance with company policy.
• Reconcile the accounts payable subledger to the general ledger and investigate variances.
• Support period-end close, including preparation of accrual information and reconciliation of accounts payable activity.
• Assist with annual Form 1099 preparation, audit requests, and other compliance-related documentation.
• Maintain organized electronic and paper records, shared inboxes, and standard operating procedures.
• Identify process improvements and assist with implementation of accounts payable automation and system enhancements.
• Perform other duties and special projects as assigned.

EXPERIENCE

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business, or a related field preferred.
• Five or more years of accounts payable or related accounting experience preferred.
• Experience processing a high volume of invoices in a multi-entity, manufacturing, or distribution environment preferred.

KNOWLEDGE, SKILLS AND ABILITIES

• Working knowledge of full-cycle accounts payable and basic internal controls over disbursements and vendor master data.
• Proficiency in Microsoft Excel and experience with an ERP or accounting system; NetSuite or Deacom experience is a plus.
• Familiarity with Form 1099 reporting requirements, sales and use tax, and electronic payment platforms is preferred.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to prioritize high-volume work, meet deadlines, and communicate professionally with vendors and internal partners.
• Ability to maintain confidentiality and work effectively both independently and as part of a team.