Operations Coordinator

Job Description

Job Description

We are looking for an Operations Coordinator to support grant-related administrative and financial activities for a Long-term Contract opportunity based in Alameda, California. This position will play a key role in coordinating budgets, maintaining accurate reporting, and helping ensure grant funding is managed in accordance with established guidelines and timelines. The ideal candidate brings strong administrative judgment, financial tracking experience, and the ability to stay organized while working across multiple priorities in a hybrid environment.

Responsibilities:
• Oversee day-to-day grant financial coordination by developing budget tracking methods, reviewing spending activity, and helping distribute funds appropriately across approved categories.
• Create and submit grant-related financial documentation that is accurate, timely, and aligned with sponsor reporting standards.
• Compare committed funds and actual expenditures against grant objectives to help keep programs on schedule and within approved limits.
• Maintain organized records for grant budgets, supporting documents, and compliance materials to support audits and internal review needs.
• Partner with internal stakeholders to gather financial details, resolve discrepancies, and improve visibility into grant performance.
• Assist with forecasting future grant expenses and identifying potential budget variances before they affect program delivery.• Demonstrated background in grant administration, grant accounting, or financial reporting within a nonprofit, government, or education setting.
• Solid knowledge of budgeting practices, accounting fundamentals, and compliance expectations tied to restricted funding.
• Hands-on experience using financial systems or accounting platforms such as QuickBooks or comparable tools.
• Strong analytical thinking with the ability to interpret data, investigate irregularities, and support informed financial decisions.
• Highly organized work style with careful attention to detail and the ability to manage multiple deadlines effectively.
• Clear written and verbal communication skills for preparing reports and collaborating with cross-functional teams.