Operations Unit Administrative Specialist II

About Us The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well‑being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. Agency Dept of Health and Human Services Division Public Health Job Classification Title Administrative Specialist II (S) Position Number 60040866 Grade NC09 Description Of Work The Operations Unit Administrative Specialist II supports the core operational functions of the Immunization Branch’s Operations Unit by performing specialized administrative, procurement, and financial processing tasks. The position prepares annual Local Health Department Agreement Addendum packets and coordinates closely with the Division of Public Health budget and contracts offices to ensure accurate and timely documentation. Work involves verifying data, maintaining records, completing purchase requisitions, and reconciling financial information in alignment with established procedures. This role also provides administrative support through travel coordination, communication management, and inventory tracking. Additionally, the position contributes to preparedness activities related to planning and response to communicable disease events. Key Duties Prepares Local Health Department Agreement Addendum packets and ensures accuracy of annual submissions. Processes procurement actions, including purchase requisitions, receipt documentation, and tracking for timely reimbursement. Verifies, reconciles, and summarizes financial data to support reporting and budget analysis. Maintains records and documentation related to program operations, financial activity, and administrative transactions. Coordinates travel arrangements and processes travel reimbursement requests for unit staff. Manages communication workflows, including answering the main phone line, processing mail, and supporting internal and external inquiries. Tracks inventory and monitors supply needs to maintain operational readiness. Compiles data and prepares reports to support program evaluation, research tasks, and operational decision-making. Reviews and processes claims and related documentation in accordance with program procedures. Supports preparedness and response activities related to outbreak planning and communicable disease events. Knowledge, Skills, and Abilities/Management Preferences Salary Grade Range: $41,206.00 - $72,113.00 Recruitment Range: $41,206.00 - $61,308.00 Demonstrated intermediate proficiency using program information systems to process, organize, and communicate administrative, financial, and operational data. Documented experience applying accounting principles and procedures to reconcile financial information, track expenditures, and prepare summaries for budget review. Proven skill in compiling, assimilating, and organizing printed and electronic information to support reporting, record management, and data‑driven decision‑making. Demonstrated proficiency using office software and administrative systems to prepare reports, maintain documentation, coordinate procurement tasks, and manage workflow requirements. Established experience interpreting and applying organizational policies and procedural guidelines to complete multi‑step administrative tasks with accuracy and consistency. Compensation and Benefits The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high‑quality, low‑cost benefits on a pre‑tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits. Posting will close at 11:59 P.M. the night before the end date. Minimum Education and Experience High school diploma or General Educational Development (GED) diploma and four years of related administrative experience. OR An equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. ADA Accommodations Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. #J-18808-Ljbffr