Office Administrative Coordinator

Johnson Brothers

Johnson Brothers is a leading family-owned distributor of wine, spirits, and beer, delivering exceptional service since 1953. We proudly represent the world's top beverage brands and are committed to excellence, innovation, and growth. Johnson Brothers offers exciting opportunities in a variety of areas. Join our passionate team and help shape the future of the beverage industry!

We have been providing our southern Nevada customers with an alternative source of premium beverages and stellar service since 2001. You'll find our exciting portfolio of wines, spirits, and craft beers in fine restaurants, world-class casino resorts, and leading retailers throughout the Las Vegas valley.

Customer Service | Accounts Receivable | Accounts Payable | Administrative Support

Position Summary

This role supports daily office operations across all departments, including customer service, accounts receivable/payable, scheduling, data entry, and clerical work. The ideal candidate is organized, professional, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Primary Responsibilities

• Answer incoming calls and direct them to the appropriate department or team member.
• Greet customers, visitors, and vendors in a professional and welcoming manner.
• Respond to general questions regarding the company, its services, and office procedures.
• Provide administrative support to all departments, including accounts receivable and accounts payable functions.
• Perform basic bookkeeping and compile financial records and supporting documentation.
• Enter and maintain accurate information in company systems and spreadsheets.
• Assist with filing, scanning, copying, faxing, and document organization.
• Sort and distribute incoming mail and prepare outgoing correspondence for mailing.
• Assist with customer service inquiries and route unresolved matters appropriately.
• Maintain office forms, notices, policies, and other posted communications.
• Operate standard office equipment, including computers, scanners, copiers, and phone systems.
• Manage calendars for the company's two meeting rooms and assist with scheduling appointments, including company interviews.
• Help organize office activities and maintain the office kitchen and shared hospitality areas, including cleaning and organizing glassware and keeping supplies orderly.
• Maintain confidentiality when handling customer, employee, and financial information.
• Perform other administrative and clerical duties as assigned.

Job Qualifications

• High school diploma or equivalent required.
• One to two years of general clerical, administrative, customer service, or office experience.
• Working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Basic understanding of accounts receivable, accounts payable, or bookkeeping preferred.
• Strong communication, organizational, and customer service skills.
• Ability to maintain accuracy while managing multiple priorities.

• Maintain a professional demeanor and appearance, wear business-appropriate attire, and demonstrate strong attention to detail.

Worker Sub-Type: Regular

Time Type: Full time