Operations Assistant

ReceptionistThe Receptionist is responsible for lobby and reception coverage, administrative duties, administrative support, and coordination of various tasks associated with the office and all management and staff.Essential Duties and ResponsibilitiesManages the answering/transferring of all incoming callsGreets/directs all visitors and non-visitors in lobby areaElectronically process all incoming mailPrepare outgoing mail and overnight deliveriesCoordinates scheduling and set up of ALL conference rooms for employees, clients, etc.Coordinates lunch meetings to include ordering, set up and clean upMaintain cleanliness of conference rooms, lobby and kitchenDistributes FAXES via email "continuously" throughout dayWorks with property management company to report building maintenance/repair issuesMaintains contact lists for the officeOrdering office supplies maintaining sufficient stockAssist operations or other departments on an as needed basis for reporting, data entry, deposits and any other administrative supportProven computer proficiency – Microsoft Office Suite (Outlook, Word, Excel, etc.)The essential duties contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences, equalize peak work periods or otherwise to balance the workload.Work Experience RequirementsAt least 1-2 years of experience in a receptionist or customer service role in an office environmentExcellent oral and written English communications skillsSuperior customer service and problem solving skillsDemonstrated proficiency with computer systems, including but not limited to Microsoft Office and automated agency management systemsAbility to work in a team environmentAbility to work a regular, full-time work schedule at HUB's facility(s)HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.