Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day payment operations in White Plains, New York. This position is ideal for someone who is detail-oriented, organized, and comfortable handling invoice review, vendor coordination, and expense reimbursement activities. The role plays an important part in maintaining accurate financial records, meeting payment deadlines, and supporting monthly close activities.

Responsibilities:
• Examine incoming invoices, confirm supporting details, and enter them accurately for timely payment in accordance with company guidelines.
• Prepare and issue payments through approved methods while monitoring due dates and addressing any discrepancies that could delay processing.
• Review employee expense submissions for accuracy and policy adherence, then facilitate prompt reimbursement when approved.
• Communicate with vendors to answer payment questions, clarify account information, and help resolve billing concerns professionally.
• Maintain well-organized accounts payable documentation and ensure records in the accounting system remain complete and current.
• Support month-end activities by reconciling payable balances and assisting with the preparation of financial reports.
• Look for opportunities to streamline accounts payable activities and suggest practical improvements to increase efficiency and accuracy.• Experience working in accounts payable or a closely related accounting support role.
• Strong understanding of invoice processing, invoice coding, and payment workflows.
• Ability to manage check runs and other forms of payment with a high degree of accuracy.
• Familiarity with reviewing expense reports and identifying policy compliance issues.
• Strong attention to detail and the ability to maintain accurate financial records.
• Effective communication skills for working with vendors and internal teams.
• Proficiency with accounting systems and standard office software used for payable processing.