Administrative Assistant

divh2Administrative Assistant/h2pThe Administrative Assistant will work with AUSAs, paralegals, administrative staff, and other personnel to support pending projects and initiatives within the USAO-DNJs. The Administrative Assistant will be responsible for receiving, logging, organizing, indexing, and managing documents, data, and other information collected. The Administrative Assistant must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work processes among other staff members./ppOrganizational skills are critical given the high volume of documents, data, and other materials the Administrative Assistant will be expected to manage. The Administrative Assistant must be able to effectively manage their workload, prioritize tasks, and maintain files in a consistent, systematic, and coherent manner./ppCommunication skills are extremely important. The positions require working and interacting professionally and effectively with all levels of staff, including legal support staff, document management teams, and attorneys. Ability to meet established deadlines and work as a team player in a professional office setting is also required. The position requires meeting and dealing with people in a courteous and tactful manner. Applicants must have the ability to use MS Excel, MS Outlook, MS Word, MS Powerpoint, Adobe Acrobat Professional, and reviewing documents and working in Eclipse, Relativity, and/or Casemap./ppPrior experience, training, education or knowledge with or in the areas of business administration, and criminal justice will be highly useful./ppThe Administrative Assistant may also be asked to perform duties or support other divisions of the USAO DNJ and the Department of Justice, based on the current staffing needs of the USAO-DNJ. The Administrative Assistant will be expected to perform secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), in addition to:/pulliCompile, organize, and index documents, data, and other information received./liliMaintain a log of documents, data, and other information received./liliUpload documents, data, and other information received to the USAO-DNJs network servers consistent with existing file folder structure./liliResearch and preparation of briefing charts and other presentation materials./liliAssist in the processing of documents, data, and other information received./liliDetermine the need for organization, document management, assembly and preparation of documents and data sets./liliWork closely with executive assistant and senior staff to ensure that materials received are appropriately and efficiently organized./liliCoordinating and planning events and activities for the front office./liliReviewing and analyzing a variety of incoming/outgoing executive level correspondence and making determination as to its appropriate disposition./liliAssist in the management of operational schedules; and making travel arrangements./liliReviewing incoming/outgoing correspondence./liliProviding administrative and management support./li/ul/div