Field Coordinator

Job Title Coordinates, monitors and improves field service activities for the Philadelphia Branch. Job Description Provides support and guidance to service personnel who perform on-site routine services including installation, maintenance, and repair. Ensures field services are effective and customer requirements are met. Familiar with standard concepts, practices, and procedures within the fire protection industry. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. May lead or direct the work of others. A certain degree of creativity and latitude is required. Essential Duties & Responsibilities Include the following. Other duties may be assigned. Perform basic clerical duties, including answering the phone, filing, and maintaining an organized office. Responsible for accounts receivable, including checking the status of payments, processing lien waivers, and picking up checks as needed. Responsible for accounts payable, including processing purchase orders in ERP, approving invoices for payment and submitting invoices to accounts payable. Responsible for processing payroll for field personnel including obtaining employee time information, entering time information into the branch database, and submitting time information to the Payroll Department, and checking the edit listing before the check run. Order office supplies and receive all packing slips for incoming shipments. Run weekly job cost reports for contract and service meetings. Process all incoming and outgoing mail, including UPS shipments. Schedule/coordinate repairs of office equipment as needed. Assist with required accident reporting. Organize branch events, lunches, and travel arrangements. Obtain and process paperwork for the fitters, including test papers, expense reports, work tickets, completed punch lists, and Tool Box Talks. Schedule testing with AHJ and confirm with foreman. Responsible for obtaining field employee new hire paperwork. Issue subcontract purchase orders. Responsible for submitting target fund timesheets to Corporate. Process lay off checks. Responsible for EZ Passes, vehicle registration scan and distribute, and cell phone management in coordination with Corporate. Responsible for Blue ticket orders; fabrication, material, and tools. Responsible for material purchasing and equipment tracking as needed. Update and enter information into FMS as needed. Qualifications To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma or GED is required. 5+ years of administrative experience is required. Prior field coordinating experience is a plus. Previous construction industry experience is a plus. Excellent customer service skills are required. Demonstration of a positive attitude is required. Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required. Ability to think strategically, make sound decisions, and produce accurate and timely results is required. Building positive working relationships with multiple levels of employees and management is required. Demonstrating integrity and professionalism is required. Demonstrating commitment to company values is required. Excellent organizational skills are required. Ability to follow-up on tasks and assignments in a timely manner is required. Excellent written and verbal communications skills are required. Ability to prioritize in a fast paced multi-task environment is required. Ability to perform basic business mathematical functions is required. Ability to work with minimal supervision is required. Ability to work effectively in a team environment is required. Complying with all operating policies, procedures, executed Plans, and Programs is required. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers. Physical Demands The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The strength rating for this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently. Operation of a computer, telephone, hand calculator, copiers/fax machine are required. The employee must be able to understand simple math, simple memos, and business letters. The employee also must be able to write simple memos, summaries, and business letters. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy Please review our Affirmative Action Policy. Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.