Admin Assistant

Location & Working Hours CARLSBAD, CA | ONSITE MONDAY-THURSDAY, REMOTE FRIDAY Duration 12-Month Contract Pay $27-32/Hour Job Responsibilities Receiving work requests through the intake process and assigning work to appropriate planners. Scheduling SBL requests and ensuring work is coordinated appropriately. Managing and maintaining spreadsheets and other tracking tools. Providing administrative support to planners and the department. Serving as a liaison between planners and multiple internal groups to ensure effective communication and coordination. Managing a high volume of requests while maintaining accuracy and organization. Supporting special projects and other administrative tasks as needed. Staying on top of assigned responsibilities with limited supervision and proactively addressing priorities. Essential Duties and Job Functions Receive, organize, and distribute incoming work to planners based on established processes and priorities. Coordinate and schedule SBL requests. Maintain accurate spreadsheets, records, and departmental tracking documents. Provide administrative support to planners and department leadership. Coordinate with multiple teams and stakeholders to facilitate the timely completion of work. Monitor outstanding requests and follow up as necessary to ensure work progresses appropriately. Assist with scheduling, document preparation, data entry, filing, and other administrative activities. Support meetings, projects, and other departmental activities as assigned. Manage competing priorities effectively in a high-volume work environment. Communicate professionally with planners, supervisors, and cross-functional teams. Work independently and demonstrate initiative while operating with limited supervision. Knowledge & Skills Strong organizational skills with the ability to manage high-volume workloads. Strong teamwork and collaboration skills. Excellent communication and interpersonal skills. Ability to serve as a liaison between planners and multiple internal groups. Strong attention to detail and accuracy. Self-starter with the ability to stay on top of work with limited supervision. Ability to manage multiple competing priorities in a fast-paced environment. Strong administrative and coordination skills. Proficiency with Microsoft Office applications. Familiarity with spreadsheets and data tracking. Ability to interact professionally with employees and stakeholders at various organizational levels. Ability to work independently as well as effectively within a team. Education & Experience High school diploma or equivalent required. 5-8 years of relevant administrative or coordination experience preferred for Level III. Experience providing administrative support to a department or individual. Experience with scheduling, spreadsheets, document management, and general administrative duties. Experience working in a high-volume environment preferred. Familiarity with Microsoft Office required. #J-18808-Ljbffr