Payments and Reporting Specialist (NTHDC)

Tampa Housing Authority

Payment and Reporting Specialist

Department: North Tampa Housing Development Corporation Date:

(NTHDC)

Reports To: Payment and Reporting Manager – NTHDC FLSA: E

Summary

Responsible for performing all financial and reporting tasks under the U.S Virgin Islands ACC between HUD and NTHDC. Under the direction of the Director of NTHDC, the Accounting and Reporting Specialist will work with Contract Specialists and the Director of the PBCA to assist with TRACS/iMAX files, monthly voucher payments, banking payment files, monthly, quarterly and annual PBCA reports.

Essential Job Functions

1. Performs all accounting and reporting IBPS and PBT tasks under the ACC.

1. Creates and monitors monthly HAP payment files in conjunction with the bank and the software system, ensuring all monthly HAP payments are paid accurately and timely.
2. Monitor, troubleshoot, download, and upload TRACS/iMAX files from HUD’s Secure Systems using internal software.
3. Assists the Contract Specialist to reconcile and process monthly Housing Assistance Payments (HAP) vouchers.
4. Assists in the generation of the monthly PBCA invoice.
5. Assists in the generation of Monthly, Quarterly and Annual PBCA Reports.
6. Assists in the monitoring of the Annual Work Plan and Work In Process.
7. Maintains electronic files and records retention in accordance with HUD and internal policy.
8. Perform any special projects or produce ad hoc reports as necessary.
9. Utilize HUD systems to ensure data integrity.

Knowledge, Skills, and Abilities

1. Knowledge of HUD voucher rules and regulations (MAT User Guide).

2. Knowledge of report preparation techniques and procedures.

3. Ability to research technical specifications and troubleshoot data files.

4. Ability to provide information in a courteous diplomatic manner.

5. Ability to create banking payment files and generate banking account reports.

6. Skill in mathematics, data entry and electronic record keeping.

7. Skill and proficiency in the use of proprietary software for HAP Vouchers and ACC Reporting.

8. Ability to maintain a variety of files and records, and to prepare reports and answer questions from the records.

9. Ability to multi-task and be self-motivated.

10. Ability to communicate effectively, both orally and in writing.

Minimum Qualifications

Bachelor’s degree preferred, however significant and relevant experience may also be considered. Experience with HUD’s Secure System TRACS/iMAX is preferred, or an equivalent combination of training and experience. Must have at least 5 years’ experience performing Accounting and Management Information Systems or equivalent combinations of education and experience.

Other: Valid Florida Driver’s License

Insurable under the agency’s insurance policy