Executive Assistant
Hirewell
Job Description
Executive Assistant
Wheeling, IL - (Onsite, 5 days/week)
About the Role
We are partnering with a historic, well-established, and growing privately held company in Wheeling, IL to find a sharp, proactive Executive Assistant to directly support their President & CEO (following a long-tenured retirement).
This is not a behind-the-scenes administrative desk—it is a high-visibility business partner role. You will act as the right hand to the CEO, serve as a vital bridge across senior leadership, and be a welcoming presence for board members, client partners, and visiting executives.
What You’ll Do
- Executive Partnership: Manage complex calendars, priorities, and day-to-day operations for the President & CEO, while providing occasional, ad hoc support to the CFO and Sales leaders.
- Travel, Meetings & Events: Coordinate domestic travel itineraries, executive meetings, and major company gatherings—including the annual President’s Conference and onsite Client Executive Visits.
- Client Entertainment & Hospitality: Help organize and manage client outings, VIP hospitality, and corporate entertainment (including managing the company's block of 18 Chicago Bears tickets for client and partner relationships).
- Presentations & Reporting: Build, format, and polish executive-level presentations, spreadsheets, and communications using Microsoft PowerPoint, Excel, and Word, while quickly mastering the company’s internal business platform.
- Expense & Office Management: Track and reconcile executive expenses accurately and ensure seamless communication between the C-suite and key departments.
What Makes You a Great Fit
- Experience: 5+ years of proven success supporting C-suite executives or senior leadership.
- Mindset: You are proactive, resourceful, and operate with a "get-it-done" attitude. You anticipate needs before being asked and thrive in a fast-paced environment.
- Executive Presence: You bring confidence, warmth, and polish—equally comfortable greeting a visiting CEO, coordinating with board members, or collaborating with internal teams.
- Tech-Savvy & Detail-Oriented: High proficiency in MS Office (specifically PowerPoint and Excel) with the technical aptitude to pick up proprietary internal systems quickly.
Ready to make an impact? Apply directly here or reach out to our team at Hirewell to start the conversation—our client is looking to interview and hire quickly!
Vacancy posted 2 days ago
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