Administrative Coordinator I - 991708

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Primary Purpose

Performs a wide variety of administrative tasks in department or unit including providing customer service and support by coordinating activities/functions to ensure efficient operations.

Job Category

Non-Exempt

Hiring Range

Commensurate with experience

Pay Basis

Hourly

Subject to Grant Funding?

No

Essential Job Functions

1. Coordinates administrative activities / functions within department to ensure efficient operations. 2. Responds to clinical rotation preceptor inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and resolved. 3. Reviews data and follows up on discrepancies to ensure accuracy. 4. Enters payments for clinical rotation sites and medical outreach trips. 5. Generates reports from NSU specific software systems to ensure accurate processing and record-keeping. 6. Collaborates with the Medical Outreach Manager on the review and processing of applications for the KPCOM international outreach trips. 7. Collaborates with the Clinical Education department on the tracking of sites and ensures that all contracts are signed and active. 8. Performs other duties as assigned.

Job Requirements

Required Knowledge, Skills, & Abilities: 1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities. 2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering). 3. Ability to enter and verify information with accuracy. 4. Ability to understand and follow oral and written instructions. 5. Ability to maintain confidential information. 6. Strong administration skills organized, thorough, systems orientated with meticulous attention to detail. 7. Proactive, punctual and reliable. 8. Excellent written and oral communication skills.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS 1. Ability to communicate effectively with others. 2. Ability to work cooperatively with colleagues and supervisory staff at all levels. 3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. 4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures

Required Education: High School Diploma or equivalent

Major (if required)

Not specified

Required Experience

High School Diploma and three (3) years of administrative experience in an office environment, and/or coordinating a function within office. --OR-- Associate's Degree and two (2) years of administrative experience in an office environment, and/or coordinating a function within an office.

Preferred Qualifications

Not specified

Is this a safety sensitive position?

No

Background Screening Required?

No

Pre-Employment Conditions

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.