Administrative Assistant

Executive Business Administrator

1. General - Job Title: Executive Business Administrator - Type: Contract - Level: Mid-Level - Location: Dallas or Puget Sound - Workplace: Remote with occasional on-site presence - Duration: ASAP to June 30th, 2024, with a strong potential for extension.

2. About the job - How would you provide exceptional administrative support to managers and their direct reports? - How do you prioritize tasks and handle multiple projects concurrently? - How would you build and maintain positive relationships with executives and counterparts? - How do you ensure confidentiality and handle sensitive information with integrity? - How do you demonstrate excellent judgment and problem-solving skills? Do such questions intrigue you?

3. Summary of the opportunity - Client Overview: We are hiring for the Americas SMC Sales Team, a dynamic and high-performing team in the technology industry. - Role Summary: As an Executive Business Administrator, you will provide comprehensive administrative support to three Managers in SMC, as well as larger team support. Your role will involve calendar management, travel coordination, expense reporting, procurement, and general office support.

4. What are the key responsibilities? - Manage calendars, travel arrangements, and expense reports for three Managers. - Provide support to direct reports of the Managers as needed. - Assist with team events, new hire onboarding, and offboarding processes. - Coordinate procurement of goods and services, including computer equipment and office supplies. - Maintain vendor relationships and handle asset tracking and facility requests. - Demonstrate professionalism and confidentiality in all communications and interactions.

5. What experience are we looking for to drive success? - MUST-Have Skills and Qualifications: - 1-2 years of experience as a Business Administrator or in a similar role. - Proficiency in MS Office products, including Outlook, Excel, Word, PowerPoint, Visio, and SharePoint. - Familiarity with internal tools such as MS Expense and Employee Central is a plus. - Preferred Skills and Qualifications: - Strong organizational skills with attention to detail. - Ability to handle confidential information appropriately. - Proactive and able to work independently, make decisions, and prioritize tasks. - Excellent interpersonal and customer service skills. - Track record of excellent judgment, problem resolution, and teamwork.

6. So calling all top performers - Exciting Opportunity: This role presents an exciting opportunity to provide crucial support to a high-performing sales team. You will have the chance to work with dedicated professionals and contribute to important projects and events. - Competitive Compensation: Competitive hourly rate offered. - Application Process: To apply for this role, please submit your resume, highlighting your relevant experience and qualifications, either online or via email. Please ensure that your application provides accurate information. - Equal Employment Opportunity: We are committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

IFG - International Financial Group