Court Programs Analyst III (Research, Data and PALs Unit)

Court Programs Analyst III (Research, Data and PALs Unit) Job Code JD06525 Location Denver / Denver County Department Office of the State Court Administrator Mission Statement The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement. Statement Of Duties General Statement Of Duties: Manages specific programs and / or serves as project leader to develop improved managerial procedures and practices in the Colorado Judicial Department’s court system. Distinguishing Factors: In addition to managing programs and/or projects which must consume 50% of the employee’s time (managing programs or projects includes assigning tasks, monitoring progress and work flow checking, scheduling work, and establishing work standards), the Court Programs Analyst III position is distinguished from other classifications due to the supervisory responsibility for 3.0 or more full‑time employees. If an employee does not meet the supervision requirement a Division may, in consultation with the Director of Human Resources and with the approval of the State Court Administrator, utilize this classification if the employee has responsibility for independently managing a highly specialized complex program or project. The complexity is reflected in a need for more sophisticated analytical methods and problem solving techniques. Work typically involves coordination with Director level positions within and external to the Judicial Department. The program or project schedule must exceed 12 months. A maximum of 30% of all Court Program Analysts may be classified as a Court Program Analyst III in a Division. This position will receive supervision from a Court Programs Analyst IV, Administrator or Division Director. Additional Comments The Court Services Divisions is currently a community of more than 60 employees supporting a variety of initiatives and programs related to trial courts in the state of Colorado. The Court Services Division values diversity and inclusivity and is seeking applicants from diverse backgrounds, experiences and demographics that share these same values. This position is for current judicial employees only. The position will supervise the PALs Team in Court Services. The PALS (Process Analysis Legislation) team supports court staff statewide by managing various functions, including assisting with Court Appointed Counsel (CAC) payments, maintaining the Judicial Resource Manual, and addressing data integrity and sealing issues. We play a role in analyzing and implementing legislation, tracking bills, assessing their impact, and educating staff on legal changes. The team also supports committees, facilitates communication across SCAO and external agencies, and provides guidance to staff facing complex challenges. Overall, the PALs team aims to ensure the smooth operation of judicial processes, promotes best practices, and ensures staff have the resources they need to succeed. Essential Functions Manages and administers state wide court programs and projects in the Division of Planning and Analysis; leads or supervises other analysts and team members on projects. Identifies areas to implement new court policies and procedures; coordinates implementation with various court systems and other state agencies. Reviews and evaluates organizational policies, practices, structure, functions, programs, work methods, resources, relationships between various court systems, and management and program performance; increases efficiency and effectiveness of state court systems. Compiles and analyzes information collected; verifies accuracy of information; identifies issues and problems; formulates recommendations that will encourage change within the Division. Identifies problems within various departments of the state court system; offers recommendations and implements solutions; compares estimates and trend projections through the application of mathematical or statistical methods. Drafts rules, administrative recommendations, Chief Justice Directives. Prepares reports, schedules, forms, procedures and directives based upon research and evaluation of issues and problems. Analyzes proposed legislation, judicial processes, and procedures for possible impact on the court system. Prepares budget requests and monitors budgets for small projects; prepares and monitors grant requests. May be responsible for recruitment and selection of unit employees. May establish expectations and provide employee performance feedback on an on‑going and annual basis. May assist subordinates in establishing goals, evaluate subordinates’ goal achievement through conferences or informal meetings, and provide recommendations regarding subordinate's employment probationary/trial period. Provides orientation and ongoing training, mentoring and coaching to existing subordinates; may make provisions for subordinates to attend outside training; may provide cross‑training and interdepartmental training; may assign duties and responsibilities to staff; develops and establishes procedures for operating and maintaining required administrative systems; establishes response procedures designed to address internal and external requests for information. Essential Functions Continuation Some positions may prepare grant proposals, monitor grant funds, and prepare grant completion reports. Attends meetings and training as required. Performs other duties as assigned. Supervisor Responsibilities May have supervisory accountability for other employees, volunteers, or interns. Plans, directs and coordinates activities for a unit. Duties include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others. May conduct performance appraisals, and provides input into and participates in discipline, dismissal, and hiring processes. Minimum Qualifications Minimum Education: Graduation from an accredited college or university with a bachelor's degree and five years of management analysis experience in statistical or economic analysis, office systems, methods and procedures, work measurement, forms design, program planning or other related fields, which must have included one year of supervisory experience. Additional work experience in these or other related fields may be substituted on year for year basis for the required formal education. OR Two years as a Court Programs Analyst II in the Colorado Judicial Department required. Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. Work Environment: The noise level in the work environment is usually quiet. This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice. #J-18808-Ljbffr Colorado Judicial Branch