Recruiting and Onboarding Coordinator

Job Description

Job Description

Air Ventures LLC is a premier licensee and operator of multiple Food and Beverage establishments throughout major metropolitan Airports. We are currently looking for an HR Assistant for our office in Sewickley, PA.

We offer a full health & benefits package, paid vacation and sick time, paid parking and more! Apply today!

Position Summary

The HR Assistant provides administrative and operational support to the Human Resources department while also supporting general office functions. This position is responsible for assisting with recruiting and onboarding activities, maintaining employee and HR information, supporting HR systems and reporting, coordinating training assignments, and performing various administrative duties that help ensure the efficient operation of the HR department and corporate office.

The HR Assistant also serves as a primary point of contact for incoming telephone calls, mail, office supplies, and other routine office needs. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing multiple responsibilities in a fast-paced, multi-location environment while maintaining the confidentiality of employee and company information.

Essential Duties and Responsibilities

Human Resources Support

· Provide day-to-day administrative support to the Human Resources department.

· Assist HR team members with various projects, reports, correspondence, and departmental needs.

· Maintain accurate and organized HR records and documentation.

· Handle confidential employee and company information with appropriate discretion.

· Assist employees and managers with routine HR questions and direct more complex matters to the appropriate HR team member.

· Prepare and distribute HR communications and documentation as requested.

· Assist with additional HR administrative duties and special projects as assigned.

Recruiting & Onboarding

· Coordinate recruiting activities for open positions throughout the organization.

· Post job openings and maintain recruiting system information.

· Assist candidates and hiring managers throughout the recruiting process.

· Review new applications and set up interviews with managers.

· Support the onboarding of new employees and help ensure required information and documentation are completed.

· Assist new employees with accessing company HR systems.

· Reset employee passwords and assist with routine employee access issues within the company's Human Resources Information System (HRIS).

· Pull and distribute weekly new hire reports.

· Track new hires and onboarding completion.

· Prepare and manage internal job postings for union locations in accordance with applicable collective bargaining agreement requirements and company procedures.

· Maintain appropriate documentation related to internal job postings and applicants.

Training Administration

· Assign required training to newly hired or promoted managers.

· Monitor training assignments and assist with tracking completion as requested.

· Communicate training information and instructions to managers.

Recruiting System & Finance Support

· Retrieve recruiting system billing and invoices for submission to the Finance department.

· Maintain appropriate records of recruiting-related charges and documentation.

Office Administration

· Answer incoming telephone calls and route calls to the appropriate individual or department.

· Receive, sort, and distribute incoming company mail.

· Prepare and take outgoing HR departmental mail and packages to the appropriate mailbox or mailing location.

· Receive and distribute incoming deliveries.

· Maintain adequate office supply inventory.

· Order office supplies and other routine office materials as needed and in accordance with company procedures.

· Organize and maintain office supply areas.

· Monitor supply levels and anticipate routine office needs.

· Assist with general organization and administrative needs of the corporate office.