Payroll Administrator

Job Description

Job Description

Job Type: Full-Time

Job Location:  Remote or Hybrid - Morrisville, NC

Pay: $60K-80K

Supplemental Pay:

• Performance bonus

Schedule:

• Monday to Friday

ACT Power Services was created to provide industry-leading services for our clients. As an independent service provider, we avoid conflicts of interest and maintain a complete focus on our clients' needs. We have taken a no-frills approach to developing our organization to ensure our clients are only paying for services that add value. ACT then leverages a world-class team, state of the art technology, and best-in-class operating practices to ensure every facility is operated in a manner that maximizes production, preserves compliance, and ensures the safety of our personnel and communities. Our vision is to reshape the industry's benchmark for renewable operations and create the next generation of O&M provider.

We are seeking a detail-oriented and highly organized Payroll Administrator to manage and process payroll for our growing Operations & Maintenance (O&M) organization. This position is responsible for ensuring accurate and timely payroll processing, maintaining payroll records, supporting compliance with federal, state, and local regulations, and serving as a key resource for employee payroll inquiries.

The ideal candidate will have 3–5 years of payroll administration experience , strong knowledge of payroll compliance requirements, and experience working in a fast-paced environment. Experience with BambooHR and Deputy is preferred. Experience with IRA Prevailing wage payroll and certified payroll reporting is essential.

Responsibilities

• Process multi-state payroll on a weekly, bi-weekly, or semi-monthly basis, ensuring accuracy and timeliness

• Review, audit, and reconcile employee timekeeping data, attendance records, overtime, and paid leave balances

• Maintain payroll records and employee earnings, deductions, garnishments, tax withholdings, and direct deposit information

• Administer payroll-related changes including new hires, terminations, promotions, compensation changes, and benefit deductions

• Ensure compliance with federal, state, and local wage and hour laws

• Support prevailing wage projects by accurately tracking, processing, and reporting certified payroll and applicable fringe benefits

• Prepare payroll reports, reconciliations, and supporting documentation for internal and external audits

• Partner with Human Resources to ensure employee records and payroll information remain accurate and current

• Respond to employee questions regarding pay, deductions, taxes, leave balances, and payroll policies

• Coordinate payroll tax filings and support year-end activities, including W-2 processing and payroll reconciliations

• Monitor and maintain payroll system functionality and recommend process improvements where appropriate

• Assist with labor distribution reporting, job costing, and workforce reporting as needed

• Maintain confidentiality of employee and company information at all times

Required Qualifications

• Associate's degree in Accounting, Finance, Business Administration, Human Resources, or related field; equivalent experience may be considered

• 3–5 years of payroll administration experience

• Strong understanding of payroll laws, wage and hour regulations, and payroll best practices

• Multi-state payroll processing experience

• Experience processing payroll for a workforce of 200+ employees

• Proficiency with Microsoft Excel, including formulas, lookups, and data reconciliation

• Strong attention to detail and high degree of accuracy

• Excellent organizational, analytical, and problem-solving skills

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Strong customer service and communication skills

Preferred Qualifications

• Experience with BambooHR HRIS

• Experience with Deputy workforce management and timekeeping software

• Prevailing wage and certified payroll experience (highly preferred)

• Experience within renewable energy, construction, field services, operations and maintenance, utilities, government contracting, or other labor-intensive industries.

Key Competencies

• Payroll Accuracy & Compliance

• Confidentiality & Professionalism

• Attention to Detail

• Time Management

• Communication & Customer Service

• Analytical Thinking

• Process Improvement Mindset

Physical Requirements/Work Environment:

• Ability to work at a computer workstation for extended periods (up to 8 hours per day)

• Manual dexterity to operate a keyboard, mouse, and other standard office equipment

• Must be able to lift and carry up to 15 pounds occasionally, including handling small packages or materials during deliveries

The ideal candidate is highly organized, process-oriented, and comfortable managing repeatable operational tasks with accuracy and consistency. This role thrives on structure, clarity, and service, ensuring that HR and payroll processes run smoothly and employees receive timely, professional support.

Benefits:

• 401(k) with employer match

• Health Insurance 

• Dental Insurance

• Vision Insurance 

• Flexible Spending Account 

• Health Savings Account

• Short-term and Long-term disability 

• Critical illness 

• Paid Time Off

• Parental Leave

• Paid Holidays

• Employee assistance program

• Life insurance

• Opportunities for advancement

• Training and Development 

• Legal and Identity Theft

• Pet Insurance 

Act Power Services does not accept any unsolicited resumes or referrals from any third-party recruiting firms or agencies.