Office Assistant

Job Description

Job Description

Job Title: Office Assistant

Job Description

A leading property management company is seeking an office assistant to support a busy rental office. You will manage mail and lease documentation, assist tenants with their paperwork needs, and provide general administrative and customer service support. This position is ideal for someone who is detail-oriented, organized, and enjoys working in a fast-paced real estate environment with opportunities for growth.

Responsibilities

• Distribute incoming and outgoing mail for the rental office in an accurate and timely manner.
• Handle all certified mail related to leases, ensuring proper tracking, documentation, and delivery.
• Send tenants copies of their lease agreements and any other documents they may need, using both digital and physical formats as appropriate.
• Maintain organized records of lease documents and correspondence to support office operations and compliance.
• Provide general office assistance, including filing, scanning, data entry, and document preparation.
• Deliver professional and friendly customer service to tenants and visitors, responding promptly to inquiries and requests.
• Use Outlook to manage email communications and schedule-related tasks for the rental office.
• Use Excel to update and maintain basic spreadsheets, logs, or reports related to leases, tenants, or office activities.
• Support the rental and property management team with administrative tasks as needed to ensure smooth day-to-day operations.

Essential Skills

• Proven administrative support experience in an office environment.
• Proficiency in data entry with a strong attention to accuracy and detail.
• Customer service experience, with the ability to communicate clearly and professionally with tenants and colleagues.
• Ability to use Microsoft Excel for basic data entry and spreadsheet maintenance.
• High school diploma or equivalent.

Interviews are happening this week! If interested, please send over your most recent resume to smauriello@ astoncarter.com along with your availability for a 10-minute phone screen to go over the position in more detail. 

This is a Contract to Hire position based out of Woodbridge, NJ.

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Woodbridge,NJ.

This position is anticipated to close on Jul 6, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.