Personal/Executive Assistant

About Merrimac Ventures

Merrimac Ventures is a distinguished real estate investment and development firm with over $3 billion in completed projects. Our portfolio spans premier commercial and residential developments across the United States. We are committed to excellence in every aspect of our business and in serving our communities.

Position Summary

We are seeking an exceptional Personal Assistant to provide comprehensive support to our Chairwoman. This role requires a polished, proactive professional who can manage complex schedules, coordinate extensive travel, and serve as a trusted liaison for our Chairwoman's charitable endeavors and personal commitments. The ideal candidate will possess impeccable organizational skills, absolute discretion, and the ability to anticipate needs in a dynamic, fast-paced environment.

Key Responsibilities

· Calendar Management: Maintain and coordinate a complex calendar involving charitable board meetings, social engagements, travel schedules, and personal appointments

· Travel Coordination: Arrange comprehensive domestic and international travel including flights, accommodations, ground transportation, itineraries, and travel documentation

· Correspondence: Manage incoming and outgoing correspondence, emails, and phone calls with professionalism and appropriate prioritization

· Event Management: Track invitations, manage RSVPs, coordinate attendance at philanthropic events, galas, and social engagements

· Personal Errands: Handle personal tasks and errands as needed, including shopping, gift purchasing, and other personal matters

· Charitable Organization Support: Coordinate with various charitable organizations, maintain relationships with nonprofit contacts, and support philanthropic initiatives

· Meeting Preparation: Prepare materials, briefings, and follow-up documentation for meetings and events

· Liaison Services: Serve as a professional point of contact between the Chairwoman and internal/external stakeholders

· Confidential Matters: Handle sensitive and confidential information with absolute discretion and professionalism

Required Qualifications

· Minimum 5 years of experience as an executive or personal assistant, preferably supporting C-level executives or high-net-worth individuals

· Exceptional organizational and time management skills with proven ability to manage competing priorities

· Outstanding written and verbal communication skills

· Advanced proficiency in Microsoft Office Suite, calendar management tools, and travel booking platforms

· Demonstrated ability to maintain strict confidentiality and exercise sound judgment

· Professional demeanor with polished interpersonal skills suitable for interacting with diverse stakeholders

· Flexibility to work occasional evenings or weekends as needed for events or travel

· Valid driver's license and reliable transportation

· Bachelor's degree preferred

Preferred Qualifications

· Experience working with nonprofit organizations or charitable foundations

· Familiarity with South Florida social and philanthropic community

· Experience coordinating complex international travel

· Second language fluency

· Experience in luxury hospitality, event planning, or concierge services

Personal Attributes

· Proactive and resourceful problem-solver

· High emotional intelligence and cultural sensitivity

· Grace under pressure with ability to remain calm in demanding situations

· Detail-oriented with commitment to accuracy and excellence

· Warm, personable demeanor balanced with professional boundaries

· Strong work ethic and personal integrity

What We Offer

This position offers the opportunity to work in a professional environment with a respected business leader deeply committed to community impact. The role provides exposure to philanthropic initiatives, high-level business operations, and diverse cultural experiences. We offer competitive compensation commensurate with experience, comprehensive benefits, and a collegial work environment.

Merrimac Ventures is an Equal Opportunity Employer