Accounts Receivable & Expense Specialist

Acumed LLC

As a part of the global industrial organization Marmon Holdingswhich is backed by Berkshire Hathawayyou'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best.

Job Scope

The AR and Expense Specialist is responsible for two primary accounting transactions functions. Responsible for processing Acumed customer payment receipts received via Checks, Credit Cards, ACHs & Wires. Primary contact for resolving cash posting issues. Administer the approved Travel and Expense policy and related systems/tools. Collect, process and review data and prepare reports from transactional systems. Identify and evaluate issues, propose potential solutions, and implement approved solutions.

Responsibilities

Cash Application & Receipts

• Oversee cash posting for all receipts, including checks, wires, ACH, credit cards, and lockbox payments.
• Serve as the primary contact for customer and hospital facilities regarding payment methods, including Paymode and Amex.
• Coordinate weekly remote deposits of checks and provide supporting documentation to the RD depositor.
• Process customer refunds accurately and in a timely manner.
• Investigate and assist in resolving complex or aged cash application variances.

Travel & Expense (T&E) Administration

• Administer the Company's Travel & Expense Policy and related tools; act as liaison with the travel agency.
• Review and approve employee expense reports for compliance with Company policy; return reports that lack required documentation or violate spending rules.
• Enforce receipt requirements, spending limits, and proper business purpose standards to ensure accurate, compliant, and timely reimbursement.
• Provide training and ongoing support to employees on T&E policy requirements, expense procedures, and use of the Company's travel and expense tool.
• Maintain and update audit rules in the Company's T&E tool, expense categories, and workflow settings in alignment with approved policy changes.

T&E Controls, Audits, & Compliance

• Conduct pre-payment audits and periodic post-payment audits of expense reports to monitor adherence to policy, IRS substantiation rules, and internal controls.
• Identify policy violations or unusual transactions and escalate repeated or significant issues to the Shared Services Accounting Manager, HR, and/or Compliance as needed.
• Ensure segregation of duties within the T&E process by maintaining appropriate approval and audit access levels and coordinating reimbursement releases with AP.
• Maintain complete and accurate documentation of T&E processes, exceptions, approvals, audit findings, and system configurations to support internal and external audits.
• Monitor exception trends and recommend policy or process improvements to increase compliance and reduce common issues.

Departmental Support

• Cross train in other accounting functions; provide backup coverage of duties within the department as required.
• Implement approved procedures, create and maintain process documentation, and recommend improvements aligned with departmental and Company goals.

Qualifications

• Associate's degree in accounting or related field plus 3+ years of cash application, accounts receivable and credit card purchasing, or an equivalent combination of education and/or experience.
• Prior experience with SAP preferred.
• Experience with Concur or other T&E systems preferred.
• One or more years of experience in accounting; knowledge of basic accounting concepts, practices and procedures required.
• Ability to operate with a high level of integrity and confidentiality.
• Understanding of internal controls related to cash handling, T&E, or corporate card programs.
• Ability to interpret and apply company policies in practical situations.
• Strong organizational skills; ability to prioritize and complete work efficiently.
• Ability to independently research solutions and exercise sound judgment when resolving issues.
• Excellent verbal and written communication skills in English, including the ability to interact with all levels of personnel.
• Attention to detail with an eye for accuracy.
• Self-starter with strong problem-solving, organizational, and time-management skills; ability to manage multiple priorities under tight deadlines.
• Strong computer skills, including MS Office and Excel, with experience in transactional systems.

Hybrid role with 3 in-office days per week, based in either Addison, TX or Hillsboro, OR.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to View email address on click.appcast.io, and please be sure to include the title and the location of the position for which you are applying.