Town Administrator

Position Title: Town Administrator

Reports To: Mayor and Board of Trustees

FLSA Status: Exempt

Work Schedule: Full-time, with evening meetings as required

Position Summary

The Town Administrator serves as the chief administrative officer for the Town of Chouteau, responsible for the day-to-day operations of municipal government. This position ensures efficient delivery of public services, implements policies set by the Chouteau Board of Trustees, and provides leadership and coordination among all town departments.

Key Responsibilities

Administration & Operations

• Oversee daily operations of all town departments, including public works, utilities, parks, police, fire, court clerk and administrative services
• Coordinate and direct department heads to ensure effective service delivery
• Implement policies, ordinances, and directives established by the Mayor and Chouteau Board of Trustees
• Develop and recommend administrative policies and procedures

Financial Management

• Assist in preparation and administration of the town budget
• Monitor revenues and expenditures to ensure fiscal responsibility
• Oversee purchasing, contracts, and financial reporting processes
• Work with auditors and ensure compliance with state financial regulations

Personnel Management

• Supervise, support, and evaluate town employees and department heads
• Assist in hiring, discipline, and termination processes in accordance with town policy
• Promote a positive and productive workplace culture
• Ensure compliance with personnel policies and labor laws

Board & Public Relations

• Attend all Board of Trustees meetings and provide reports and recommendations
• Advise the Mayor and Board on operational and policy matters
• Serve as a liaison between elected officials, staff, and the public
• Address citizen concerns and resolve complaints in a professional manner

Planning & Community Development

• Assist with long-term planning, infrastructure improvements, and economic development initiatives
• Coordinate with regional, state, and federal agencies
• Seek and administer grants and funding opportunities, coordinate with grant writer

Compliance & Risk Management

• Ensure town compliance with all applicable local, state, and federal laws and regulations
• Oversee records management and transparency requirements (including open records and open meetings laws)
• Manage risk, safety programs, and liability issues

Minimum Qualifications

• Bachelor’s degree in Public Administration, Business Administration, or related field (preferred, but not required)
• Experience in municipal government, public administration, or management
• Equivalent combination of education and experience may be considered

Knowledge, Skills, and Abilities

• Strong leadership and organizational skills
• Knowledge of municipal government operations, budgeting, and public finance
• Ability to communicate effectively with elected officials, staff, and the public
• Experience with grant writing and project management is a plus
• Ability to handle multiple priorities and work independently

Compensation

• Salary dependent on qualifications and experience
• Benefits package may include health insurance, retirement, and paid leave

Working Conditions

• Office environment with frequent interaction with the public
• Attendance at evening meetings and occasional emergency response situations required

How to Apply

Submit resume, cover letter, and references to the Town of Chouteau at 111 South Lewis Street, Chouteau, Ok 74337 or View email address on jobs.institutedata.com

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person