Administrative Assistant (US, only: CA, NY, DC)

Administrative Assistant

Duration: 4 Weeks (possible extension) Location: Santa Monica CA 90404 Required:

• Looking for 1 to 2 years of Administrative Assistant experience.
• Music or Entertainment experience is strongly preferred.
• Very strong focus on "reading the room" to know when to be professional, and when to be more laid back.

This role will be supporting an Executive Assistant.

• Receive and screen incoming calls;
• Update and maintain calendars;
• Coordinate travel provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip; all info should be reflected in calendar;
• Organizing and submitting managers expenses;
• Manage and oversee department quarterly budgets including process invoices and setting up vendors;
• Connect artist phone interviews;
• Organization of all Republic Grammy submissions including documents sent to artist camps with submission recommendations;
• Assist with the creation and organization of press materials including bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork;
• Responsible for organizing and maintaining department calendars/documents including Media Events, Dark Dates, TV Schedule; Press Clippings:
• Research, organize and distribute companywide media alerts detailing artist press coverage;
• Update Republic media contact lists;
• Compiling and oversee guest lists for shows and events;
• Pitch regional media for artists on tour if/when instructed to

Why TalentBurst? At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.