Executive Assistant

Executive Assistant

HMP Properties, a hotel development and management company, based in Williamsburg, VA is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the CEO and leadership team of a dynamic hospitality ownership & management company. This role requires a high level of discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Reports To: CEO with secondary reporting to COO

Key Responsibilities:

Executive Support:

• Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO
• Prepare reports, presentations, and correspondence.
• Attend meetings, take minutes, and follow up on action items.
• Handle confidential information with discretion.

Payroll & HR Support:

• Assist with benefits administration
• Assist with onboarding and offboarding processes.
• Assist with employee communications and events coordination.
• Assist with scheduling interviews
• Help maintain HR records and documentation.
• Employee files
• Other filing

General Administrative Duties:

• Maintain organized filing systems (digital and physical).
• Support cross-functional projects and initiatives as needed.

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Ability to handle sensitive information with integrity.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office 365 and its programs.
• Experience with accounts payable.
• Some experience in the request for proposal and proposal review process

Preferred Skills:

• Experience providing leadership support
• Familiarity with accounting and finance functions
• Knowledge of the hotel business and M3 Accounting System a plus
• Ability to work independently and as part of a team.

Desired Skills:

• Confidentiality, Filing Skills, Administrative Operations, Time Management, File Systems, Attention to Detail, Coordination Skills, Administrative Duties, Self-Motivation, Professional AttitudeCompensation