Access Template Coordinator- Pediatrics

Job Summary The Access Template Coordinator is responsible for the design, build, maintenance, and ongoing optimization of provider and ancillary scheduling templates to maximize patient access, support clinic operations, and improve scheduling efficiency. This role serves as a key liaison among Patient Access, Clinic Operations, Epic IT, and Access Optimization partners to ensure templates align with best practices, operational needs, and organizational access goals. The coordinator analyzes template utilization, advises on scheduling configuration, supports testing and implementation of changes, and ensures all template builds comply with established standards. This position plays a critical role in improving appointment availability, provider productivity, and overall access performance. Essential Duties & Responsibilities Template Optimization & Analysis Analyze provider capacity, utilization, and access metrics to optimize template design and slot utilization. Support discovery, design, and implementation of efficient provider and ancillary templates. Research and recommend best practices related to visit types, blocks, block releases, and other template components. Serve as a gatekeeper for new visit type requests and template changes. Complete impact analyses to assess downstream effects on access, clinic workflow, staffing, productivity, expense, and revenue. Notify leadership when requested changes do not align with template build standards or when broader redesign is recommended. Present utilization and access reviews to supported departments or institutes as requested. Support Patient Access leadership in monitoring and assisting scheduling, referral, verification, and authorization workflows Template Build & Maintenance Build, edit, and maintain provider and ancillary templates across multiple departments and locations within Epic Cadence. Manage provider-to-department mappings, visit type usage, sub‑groups, and template structures based on operational changes. Ensure all template changes comply with organizational guidelines and release standards. Submit and track Cadence master file and related system configuration changes accurately and timely. Proactively identify gaps, inefficiencies, or inconsistencies in template configuration. Testing & Quality Assurance Complete template testing, scheduling validation, and User Acceptance Testing (UAT) prior to release. Ensure template accuracy, appropriateness, and compliance with system and access standards before go‑live. Participate in testing and sign‑off for new Epic scheduling functionality as it is released. Relationship Management & Communication Serve as a liaison among PAC, clinic management, Epic IT, Access Optimization, and institute leadership. Build and maintain strong working relationships with operational leaders and scheduling partners. Provide consultative support to clinic operations regarding template configuration and access optimization. Attend department or specialty meetings to ensure alignment between templates and clinic workflows. Educate operational teams on template standards, scheduling guidelines, and access best practices. Issue Resolution & Escalation Serve as an escalation point for template‑related issues. Maintain issue logs, coordinate resolution with internal and external partners, and track issues to completion. Communicate barriers, risks, and opportunities clearly to leadership and stakeholders. Qualifications Required Associate’s degree or equivalent combination of education and experience. Experience in healthcare scheduling, patient access, or clinic operations. Epic Cadence experience or strong familiarity with provider scheduling workflows. Analytical skills with the ability to interpret utilization, access, and scheduling data. Strong written and verbal communication skills. Preferred Bachelor’s degree. Epic Cadence certification. Experience working in a centralized scheduling or access center environment. Experience partnering with clinical leadership and IT teams on system optimization initiatives. Key Competencies Access and scheduling optimization Data analysis and problem-solving Stakeholder collaboration Attention to detail Change management Epic scheduling expertise Pay Range: $28.12-$46.39 EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: 117 Ellenfield Street - N/A Providence, Rhode Island 02903 Work Type: M-F 8:30A-5P Work Shift: Day Daily Hours: 8 hours Driving Required: No As Rhode Island's largest health system and private employer, Brown University Health is the state's premier provider of health services and includes the only Level I Trauma Center for southeastern New England. Today, more than 20,000 people work at Brown University Health and bring their unique skills, experiences, and compassion to their jobs every day. Formed in 1994, Brown University Health is a not-for-profit health system based in Providence, RI comprising three teaching hospitals of The Warren Alpert Medical School of Brown University: Rhode Island Hospital and its Hasbro Children's; The Miriam Hospital; and Bradley Hospital, the nation’s first psychiatric hospital for children; Newport Hospital, Saint Anne's Hospital and Morton Hospital, community hospitals offering a broad range of health services; Gateway Healthcare, the state’s largest provider of community behavioral health care; and Brown Health Medical Group, the largest multi-specialty practice in Rhode Island. Brown University Health is an equal opportunity employer that values diversity of cultural background, race, gender, age, religion, identity, ability, and perspectives - we are actively committed to a diverse workforce that represents the patients and community that we serve. We are invested in creating a respectful, inclusive, and equitable environment that supports the holistic well-being of our employees and their families. Join us and help build a healthier future for our patients - and for yourself. Company Location Belonging and Engagement Nursing Our Mission