HR Administrative Assistant

Human Resources Administrative Assistant

Beta is a Title I Schoolwide campus. I understand that part or all of this job could be funded with federal funds.

Mission

The mission of the Human Resources Administrative Assistant is to support the success of Beta's Magic Makers by delivering excellent, efficient, and joyful service. This role ensures HR processes operate smoothly, helping to create a professional, caring, and supportive workplace that empowers all staff to achieve Beta Academy's mission of student excellence.

Position Information

• Department: Human Resources
• Reports To: Assistant HR Director

Employment Terms:

• Full-Time / Year-Round / Hourly Non-Exempt
• Position Pay Scale: $15 - $18 per hour
• Location: In-Person, Beta Academy District Office
• Work Schedule: MondayFriday, 8:00 AM 4:30 PM, with occasional extended or evening hours during peak hiring periods, parent and scholar events, and staff in-service days.
• Work Environment: Professional office setting with frequent interaction with staff, administrators, and visitors. Dress code enforced at all times.

Position Overview

The Human Resources Administrative Assistant plays an essential role in supporting the people who make Beta Academy's mission possible; our educators and staff. This role provides administrative and operational support to the HR department, assisting with recruitment, onboarding, employee records management, and compliance activities. By ensuring timely, accurate, and compassionate HR service, this role helps foster a professional culture that empowers teachers and staff to deliver excellence in every classroom.

The HR Administrative Assistant collaborates with the HR Specialist, Assistant HR Director, HR Director, and Chief Business Officer (CBO) to uphold Beta Academy's mission, vision, and values.

Outcomes

1. Recruitment & Onboarding

• New hire onboarding tasks completed within 3 business days of start date (target: 95% accuracy rate).

• HR reports and requests completed by deadline (target: 98% on-time rate).

• Employee inquiries responded to within 2 business days (target: 95% satisfaction rate).

• Zero compliance findings during internal HR audits (target: 100% accuracy).

• Timely coordination of responsibilities related to HR trainings, events, and recognition activities (target: 100% completion).

• Increase in onboarding satisfaction scores year-over-year (target: +10% improvement).

Responsibilities

• Maintain strict confidentiality with all personnel-related matters.
• Manage calendar scheduling, meeting coordination, and correspondence for HR leadership.
• Assist with employee training schedules and certification tracking.
• Maintain accurate and confidential employee files (digital and hard copy).
• Ensure timely completion and filing of required forms (I-9, W-4, etc.).

• Post position openings, screen applications, and schedule interviews.
• Communicate with applicants and support candidate experience through onboarding.
• Conduct background checks, reference verifications, and onboarding documentation.
• Prepare new hire packets and orientation invites, schedules, and staff coordination.
• Track new hire onboarding completion and communicate progress to HR leadership.

• Generate HR reports related to staffing, time-off, and compliance audits.
• Assist with fingerprinting, certification documentation, and HR policy compliance.
• Employee Handbook updates and edits as directed.

• Support staff recognition programs and employee engagement events.
• Assist in scheduling and documenting employee exit interviews.
• Assist staff with logins and technical support for HR management systems (Skyward, Filebound, Perform Yard)

• Recognizes problems and impediments and reports them promptly with options for solutions to the Asst. HR Director; promotes and assists with constructive resolutions.
• Adheres to and enforces board policy, school guidelines, and administrative directives.
• Read and comply with the Procedures Manual, Employee Handbook, Scholar Handbook and Beta's Code of Conduct.
• Understand the role each Magic Maker holds for > 98.5% daily attendance and timeliness.
• Establishes and maintains professional and cooperative working relationships with all stakeholders: parents, scholars, staff, neighbors, and partners.
• Promotes and maintains a positive and effective school climate by ensuring that all interactions with staff, scholars, parents, and the public at large are prompt, efficient, helpful and friendly.
• Multitask many things at once in a busy office environment.
• Solves problems joyfully as issues arise.

• Assist with campus HR audits and support HR leadership with special projects.
• Perform additional duties as assigned by the Assistant HR Director or HR Director.

Core Competencies

• Attention to Detail: Maintains accurate records and assists the district with meeting all compliance deadlines.
• Communication: Responds to staff inquiries clearly and courteously within two business days.
• Confidentiality: Protects employee information and handles sensitive matters discreetly.
• Collaboration: Supports HR team initiatives and cross-departmental projects with flexibility and professionalism.
• Service Orientation: Demonstrates a helpful and responsive attitude toward staff and leadership needs.

Growth Opportunities

This position offers opportunities for professional growth into HR Specialist or HR Generalist roles as experience and competencies develop. The HR Administrative Assistant will receive ongoing coaching, development opportunities, and mentorship from the HR and Beta Academy's Leadership Team.

Equal Employment Opportunity Statement

Beta Academy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Every member of our team contributes to our mission of preparing students for college and life success.