Payroll Benefits Administrator

GENERAL SUMMARY OF POSITION:

The Payroll & Benefits Administrator is a critical, high-level administrative role responsible for managing the integrity, compliance, and strategic functioning of the organization's multi state payroll system. This role requires the consistent exercise of discretion and independent judgment in interpreting complex federal, state, and local regulations and applying those interpretations to company policies and procedures. The position is the primary internal professional on payroll, payroll issues, benefits, compliance audits, and system configuration decisions.

CORE & ESSENTIAL FUNCTIONS:

PAYROLL:

• Manages payroll and handles complex payroll issues involving regulatory compliance in multi-state and location environment (e.g., garnishments, multi-state tax setup, executive compensation reporting, and retroactive pay calculations)
• Proactively interpret new or changing FLSA, state wage and hour, and tax laws, and develop, recommend, and implement changes to internal payroll policies and system configurations to maintain compliance
• Manages and resolves highly escalated, non-routine payroll discrepancies that require in- depth analysis of policy, law, and system logic, often setting precedents for future pay practices
• Manage processing and compliance of timekeeping records, deductions, garnishments, commissions, bonuses, and other pay adjustments
• Develop and maintain accurate payroll records and reports in multiple systems
• Conduct regular internal audits and comprehensive reconciliations of both Payroll and Benefit data to ensure accuracy, integrity, and compliance with internal controls and external regulations
• Maintain UKG Timeclock system
• Research, analyze, and resolve all federal, state, and local payroll tax notices and discrepancies, coordinating with relevant agencies as needed
• Complete any applicable tax registrations for new jurisdictions
• Ensure timely and accurate remittance and funding of 401(k) contributions
• Execute all year-end payroll processing procedures, including the thorough review and reconciliation of W-2s and associated tax forms, ensuring accurate and compliant distribution
• Enter, maintain, and process information in the HR/Payroll systems, including employees’ demographic information, compensation data, time and attendance, deductions and withholding, address changes, and other information
• Build custom reports in ADP Workforce Now as requested by Human Resources, Accounting and Senior Management Team
• Manage varying projects and deadlines to ensure expectations are met
• Establish and maintain payroll controls and payroll related procedures
• All other duties as assigned

BENEFITS:

• Review and maintain employee benefits to ensure accurate enrollments and benefit compliance
• Coordinate, manage, and execute the annual Open Enrollment process, as well as the continuous benefits enrollment for all new hires, ensuring timely and accurate employee elections
• Ensure compliance with applicable government regulations
• Perform analysis work as needed with Excel VLOOKUP and Pivot Tables
• Review, analyze and reconcile monthly benefit invoices
• Ensure timeliness and accuracy of required reporting
• Year-end processing including the review and completion of ACA 1094/1095 forms
• Maintain and establish Carrier Connections with ADP
• Responds to benefits questions from employees on plan provisions, benefits enrollments, status changes, and other general inquiries
• Input benefit plan information into ADP and carrier portals
• Prepare, collect, organize and review data for plan audits and renewals
• All other duties as assigned

QUALIFICATIONS & SKILLS:

Minimum of 5 years’ payroll and benefit experience preferred. Possession of at least a high school diploma or equivalent is required and a post-secondary degree or college classes in accounting is preferred. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered. Demonstrated aptitude for problem-solving, basic accounting principles knowledge, documentation skills, research, resolution skills, data analysis and multi-tasking skills are essential. Must have the ability to maintain a strict level of confidentiality. Must be results-orientated and able to work both independently and within a team environment. The ability to work without any monitoring or supervision. Must possess excellent verbal and written communication skills. Must be detailed oriented and highly organized. Proficiency in using Microsoft Office Suite applications. Very strong user or power user in Microsoft Excel is a must. Experience in ADP Workforce Now and ADP Custom reporting is a must. CPP or PHR certifications are a plus. Adherence to health and safety regulations (e.g. use of protective gear). Driving is a requirement for this position. Therefore, must have the ability to travel domestically via operating a motor vehicle and maintain a valid driver license and driving record which is acceptable to our insurance provider. Must have a vehicle in good working condition and ensure it meets all safety, insurance, and legal requirements. The ability to travel by plane and/or overnight travel may also be required.

PHYSICAL REQUIREMENTS:

Ability to communicate orally and written in a clear, concise and effective manner with the benefit vendors, account representatives, company representatives, management, employees, and the public in face-to-face, one-on-one and group settings. Ability to use a telephone for communication. Ability to maintain regular, predictable, and punctual attendance at the facility. Ability to establish and maintain effective working relationships with others. Use office equipment such as a personal computer, copier and facsimile machines. Sit, stand, and/or walk for extended time periods. Hearing and vision required to be within normal ranges. Read at, above, and below shoulder height. Occasionally stoop, kneel or crouch. Sufficient manual dexterity required to operate equipment. Normal range of tolerance to household and other types of typical industrial/ construction chemicals and solvents. Must have the ability to travel by plane, operate a motor vehicle, maintain a valid state motor vehicle driver license, and maintain an acceptable motor vehicle driving record. Overnight travel may be required.

EQUAL OPPORTUNITY EMPLOYER:

The Company is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, military status, protected veteran status, marital status, gender identity or expression, transgender status, citizenship, sexual orientation, age, disability, or any other legally protected characteristic under applicable law.

The Company is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with The Company, please send an e-mail to View email address on click.appcast.io to let us know the nature of your accommodation request and your contact information.