Office Coordinator

Job Description

Job Description

The Park Board of Trustees in Galveston, TX is looking to hire a detail-oriented full-time (40 hours per week) Office Coordinator. Do you have a background in business administration? Would you like to work in the hospitality and tourism industry? Does working for a historic beach destination sound appealing to you? If so, please read on!This administrative services position earns a competitive wage of $22.05/hour. We provide exceptional benefits and perks, including strong health, dental, vision, and a 401(k) plan with a 5% employer match on a 3% employee contribution. We also offer hospitalization, STD, and LTD policies that are fully paid for by the employer. If this sounds like the right business administration opportunity in tourism and hospitality for you, apply today! ABOUT VISIT GALVESTON AND THE PARK BOARD OF TRUSTEESIn 1963, the citizens of Galveston voted to create a specialized unit of government called the Park Board of Trustees of the City of Galveston. The organization is responsible for overseeing Galveston's tourism efforts, Galveston Island Beach Patrol (GIPB) and Coastal Zone Management (CZM). The Park Board is funded primarily through Hotel Occupancy Tax (HOT) and beach user fees for the parks that they manage. Tourism pays for tourism as no sales or property tax is collected by the Park Board. The nine-member board is comprised of volunteer residents with diverse business backgrounds. Each is required to serve at least two years and must also serve on one of the Park Board's advisory committees.We are on a mission to promote and support tourism on Galveston Island in order to foster an environment that establishes a great place to live, work, and visit. Our vision is to create it a tourist destination that promises an exciting variety of experiences and a high quality of life for residents.The island offers natural resources, attractions, events, and heritage that we wish to share with the residents and visitors alike. Our employees are dedicated to inviting all to come and experience the island that we care so much about. This is why we give back to our employees with exceptional benefits and schedule flexibility to maintain a healthy work-life balance. After all, our employees are the ones that keep the organization running and highlight all Galveston has to offer! A DAY IN THE LIFE OF AN OFFICE COORDINATORIn this business administration position, you play a key role in providing support to our departments. You perform a variety of clerical tasks, including drafting letters, memos, invoices, reports, and other documents. Using your excellent organizational skills, you help schedule events such as meetings, travel, training, and activities for all members of the departments. For meetings, you help create agendas as well as create and develop visuals and presentations.In addition, you are responsible for accounting functions, including requesting quotes, creating purchase requisitions, processing invoices, and generating budget reports. You help with inventory control and ordering supplies as well as identify opportunities for cost savings. Through communication with payroll, you maintain timekeeping records for your department and reconcile any leave benefit requests.You maintain and update paper and electronic filing systems within your department. When appropriate, you give recommendations for and implement policy or process changes. You maintain standard operating procedures (SOPs) and update them as needed. As necessary, you complete assigned special projects and maintain a working knowledge of all administrative and department-specific software. Staying organized and successfully completing tasks brings you great satisfaction, which makes you perfect for this office coordinator position in tourism and hospitality! QUALIFICATIONS FOR AN OFFICE COORDINATORHigh school diploma or equivalent3+ years of experience in administrative servicesCertified Tourism Ambassador (CTA) certification or ability to become certified (CTA training provided by the Galveston Island Park Board of Trustees upon hire)Holds a valid class C driver's licenseExperience with accounting and payroll softwareProficiency with Microsoft Office, including Word, Excel, and PowerPointStrong customer service skillsExcellent computer skillsA bachelor's degree in business administration is preferred. Previous leadership or management experience would be a plus. Do you have excellent verbal and written communication skills? Are you a self-starter and goal-driven? Can you demonstrate good time management in a fast-paced environment? Do you work well with others? Are you a highly motivated individual? If so, you might just be perfect for this administrative services position in tourism and hospitality! WORK SCHEDULEThis full-time business administration position is regularly scheduled to work 40 hours per week, typically 8:30 AM - 5 PM, Monday through Friday with some evening, weekend, and holiday hours. READY TO JOIN OUR HOSPITALITY TEAM?We understand your time is valuable, so we have a very quick and easy application process. If you feel that you have the right administrative skills for this Office Coordinator job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!