Administrative Specialist

Administrative Specialist

Provides high-level administrative and operational support to department leadership, helping ensure efficient daily operations, strong communication, and organized workflows across the department. This role serves as a central point of coordination for projects, reporting, meetings, and community engagement activities while supporting continuous improvement and organizational effectiveness. This is a great opportunity for someone who enjoys balancing multiple priorities, thrives in fast-paced environments, and takes pride in creating organized systems that help teams succeed.

Department: Administration

Employment Type: Full Time

Location: Salem

Workplace Type: Onsite

Compensation: $19.37 / hour

Reporting To: Deb Frost, Cathy Grigg

Key Responsibilities

• Serve as a primary point of contact for department communication, including phone calls, emails, and team coordination
• Provide administrative and clerical support to department leadership and team members
• Maintain spreadsheets, software systems, filing systems, and departmental documentation to support operational efficiency
• Assist with presentations, reports, dashboards, and other department materials
• Coordinate meetings, trainings, logistics, and department-related events
• Support community engagement activities and advisory board communications
• Monitor departmental processes and identify opportunities for workflow improvements
• Assist with receipt and distribution of deliveries and other operational support tasks
• Contribute to monthly and quarterly reporting activities as assigned

Requirements, Skills, Knowledge and Expertise

• High School/GED required
• Working knowledge of Windows operating systems and Microsoft Office tools, as well as expertise in the software used by the department required
• Excellent oral and written communication skills and exceptional interpersonal skills required
• Initiative to manage multiple projects using high-level analytical skills required
• Organizational skills combined with good decision-making skills and the ability to be flexible in task assignments required
• Must possess a valid driver's license upon hire IND2

About Compass Health Network

Compass Health Network is a nonprofit organization dedicated to delivering accessible, high-quality care throughout Missouri. We provide a comprehensive range of integrated services, including behavioral health, substance use treatment, primary care, and dental care. As both a Federally Qualified Health Center (FQHC) and a Community Mental Health Center (CMHC), Compass Health is uniquely positioned to meet the complex and evolving needs of the communities we serve. Our network includes Royal Oaks Hospital and Adapt of Missouri, allowing us to expand our impact and reach across the state. Each part of our organization contributes to our mission: Inspire Hope. Promote Wellness.

Adapt of Missouri, a subsidiary of Compass Health Network, has been serving the St. Louis metropolitan area since 1982. While Adapt operates as a for-profit organization, it shares our commitment to providing high-quality, person-centered mental health services. Adapt specializes in community-based support for adults with mental health conditions, focusing on recovery-oriented services such as psychosocial rehabilitation and case management that foster independence and meaningful community engagement.

Royal Oaks Hospital serves all acute behavioral health care inpatient needs for children and adolescents 24 hours a day, 7 days a week. Our multi-disciplinary team continually strives to set the standards in patient safety and are committed to providing the highest quality of care. Royal Oaks Hospital believes in the health and wellbeing of our patients and it shows in the care they receive each and every day.

Why Join Us? Whether you're joining Compass Health Network or Adapt of Missouri, you'll become part of a dedicated, mission-driven team committed to transforming lives through compassionate, innovative care. We foster a supportive, collaborative environment where your work is valued and your professional growth is encouraged. We offer:

• Competitive Benefits
• Opportunities for career advancement
• Personal and professional development
• Licensure supervision
• Tuition reimbursement & scholarships
• Employee Assistance Program (EAP)
• Wellness program with Xponential access
• Generous paid time off and holidays
• National Health Service Corp loan repayment eligibility*

*Please note: While Compass Health Network is eligible for the National Health Service Corps (NHSC) Loan Repayment Program, positions with Adapt of Missouri are not eligible due to its for-profit status.

Your Career, Your Impact Whether you're beginning your career or looking to take the next step, you'll find purpose and opportunity with us. Join a team where your skills and compassion make a meaningful impact—every single day.

Ready to make a difference? We'd love to hear from you! Equal Opportunity Statement Compass Health Network is an Equal Opportunity/Affirmative Action Employer and an E-Verify participant.

Our Hiring Process

Stage 6: Offer of Employment

Stage 7: Background Screening

Stage 8: Hired

Stage 1: Applied

Stage 2: Review

Stage 3: Phone Interview

Stage 4: Electronic Application

Stage 5: Interview

Stage 6: Offer of Employment

Stage 7: Background Screening

Stage 8: Hired

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