Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to provide high-level administrative support to senior leadership in Kalamazoo, Michigan. This Contract position will partner closely with the Executive Director, Chief Defender, and Chief of Finance and Operations to keep priorities organized, schedules aligned, and daily operations running smoothly. The ideal candidate brings strong judgment, professionalism, and the ability to manage competing demands in a fast-paced environment. This is a 100% onsite, M-F, 8am-5pm, lasting 4-8 weeks.

Responsibilities:

• Manage complex calendars for senior executives, ensuring meetings, deadlines, and shifting priorities are coordinated efficiently.

• Organize domestic travel plans, including itineraries, reservations, and related logistics, to support leadership schedules.

• Prepare and coordinate executive meetings by arranging agendas, confirming attendance, and handling scheduling details.

• Serve as a central administrative resource for the C-level team, helping maintain clear communication and follow-through on key activities.

• Monitor schedule conflicts and proactively adjust appointments to accommodate changing business needs.

• Support day-to-day executive operations by handling administrative tasks with discretion, accuracy, and attention to detail.

• Demonstrated experience providing administrative support to senior executives or leadership teams.
• Strong ability to manage calendars and schedule multiple priorities with accuracy.
• Experience coordinating travel arrangements and maintaining detailed itineraries.
• Comfortable supporting executive meetings and handling related logistics professionally.
• Excellent organizational skills with the ability to work independently in a fast-paced setting.
• Strong written and verbal communication skills paired with sound judgment and confidentiality.