Board Liaison & Executive Assistant

Job Description

Job Description

Board Liaison & Executive Assistant  As our Board Liaison & Executive Assistant, you will be:Responsible for word processing and spreadsheets for Board members, Senior Management Team, and President & CEOHandling major document preparation projects, coordinating, photocopying, collating, and distributing for these groupsPreparing monthly Board reports and coordinates distribution and receipt of materials by Board membersMaintaining the master records of corporate documents, Corporate Policy Manual, Board Committee and Board materialsTracking education events for Board and assisting Board Education and Development Committee as neededConducting courtesy reminder calls or e-mails to individual Directors to remind them of scheduled meetingsCalling out-of-town directors to schedule attendance at committee and board meetings and supplies them with needed materialsScheduling board conference room for monthly and special Board and Committee meetingsAttending Board and Committee meetings and drafts meeting minutes to be reviewed by appropriate Committee Chair and President/CEO prior to distributionWorking as liaison with Nominating Committee with meetings, advertising, promotion, and mailings in conjunction with the election of directorsStaying current with policies for travel reimbursement and assures that reimbursements are made as authorizedUpdates, duplicates, and distributes ACU Corporate Policy manual, ByLaws, Rules and Regulations, American Share Insurance letters, and other materials as required to appropriate staff, auditors, and Board membersProcessing and filing confidential reports, records, and documentsHandling signature updates for all banks, brokers, other financial institutions, and Illinois Department of Financial & Professional Regulation (IDFPR) as neededHandling bylaw changes and other approvals from the IDFPROrganizing annual meeting of the membership including annual meeting reports and works with Marketing department on member RSVPsUpdating Strategic Business Plan and keeping history of updatesOrganizing and assisting with planning all-staff meetings and What's Up Wednesday meetingsUpdating organizational chart as neededActively participates in industry networks to bring innovative ideas to the credit unionHandling billing and invoices for President & CEO as directedAssisting Human Resources and Training as neededRequirements: Minimum of 3 years secretarial or administrative High School GraduateProficient in Adobe Acrobat & Microsoft Office (Outlook, Word, Excel, and PowerPoint) including the ability to create documents, presentations, and spreadsheets from either templates or scratch, and scheduling using outlookExceptional interpersonal skills, communication, attention to detail, prioritization, and time managementMust have Notary or ability to obtainHigh ethical standards, ability to handle confidential data, exhibit initiative, work well independently, and exercise sound judgementSupporting C-Level Executives and administrative experience in a financial institutionBenefits:Our 401k Match is as high as 7.98%We offer Blue Cross health insurance with up to 90% employee/70% dependent premiums paidYou'll:accrue 12 days of vacation per yearbe given 5 days of personal leave per yearbe given up to 13 paid holidays per yearOur dress code is relaxed, business casual and company logo wearWe have a team of trainers to get you ready to be fabulous on the job! For a full list of our benefits, visit Mon-Fri 8:30am-5:00pm Usually works 40 hours a week with schedule adjustments as needed for board meetings and staff meetings Will work late for board meetings a few times a month and start work early for staff meetingsEOE