Accounts Payable Specialist

Job Description

Job Description

Castlerock Resources is recruiting and sourcing on the behalf of our client, James W. Turner Construction (JWTC) and we are looking for a Accounts Payable Specialist in the Northwest Houston, TX area. The Accounts Payable Specialist is responsible for the day-to-day accounts payable function across residential construction, disaster recovery, and operational projects. Primary responsibilities include processing vendor and subcontractor invoices, job cost coding, payment runs, compliance documentation, and month-end AP support. This role works closely with project managers, field teams, and vendors to keep job costs accurate and payments on schedule.

** Essential Duties and Responsibilities: **

• Process a high volume of vendor and subcontractor invoices; verify approvals, pricing, quantities, and supporting documentation
• Match invoices to purchase orders, work orders, and subcontract agreements; resolve discrepancies with project managers and vendors
• Code invoices to the correct job, cost code, and GL account to keep job costing accurate
• Prepare weekly check runs, positive pay and ACH payment batches for approval
• Collect and track lien waivers, W-9s, and certificates of insurance before releasing subcontractor payments
• Reconcile vendor statements; research and resolve past-due balances, short pays, and billing disputes
• Enter and/or reconcile company credit card and fuel card transactions; process employee expense reports
• Maintain organized vendor files and AP documentation to support audits and federally funded / disaster recovery project compliance
• Set up new vendors and keep vendor records current
• Support month-end close with AP accruals, aging reports, and reconciliations
• Assist with year-end 1099 preparation
• Assist with other AP-related projects and duties as needed
• Prepare various reports and perform analysis on job costs, budgets, and various transactions

** Job Specifications (Knowledge, Skill and Ability Requirements): **

• 2–4 years of accounts payable experience; construction, disaster recovery, or field operations environment preferred
• Working knowledge of accounting principles and QuickBooks; construction accounting software a plus
• Familiarity with job cost coding, lien waivers, and subcontractor compliance documentation
• Solid Excel skills
• Attention to Detail — accurate and thorough in a high-volume, deadline-driven environment
• Strong organizational and time management skills
• Clear, professional communication with vendors, subcontractors, and field teams
• Integrity — honest and ethical in handling company funds and vendor relationships
• Dependability — reliable, responsible, and follows through on obligations
• Initiative — owns tasks start to finish and flags issues before they become problems

\nCompany Description

Castlerock Resources, LLC handles the hiring, HR, and other project team activities for our client, James W. Turner Construction (JWTC). For additional information regarding our client, please review their website at

Company Description

Castlerock Resources, LLC handles the hiring, HR, and other project team activities for our client, James W. Turner Construction (JWTC). For additional information regarding our client, please review their website at