Assistant Office Coordinator

Great Opportunity To Work For A Growing And Successful Company!

Assisting management with the following:

• Calling in a payroll for up to 75 employees weekly
• Assist with QuickBooks data entry and processing
• Invoicing clients and assist updating collections report weekly
• Assist in posting ads
• Organizing files and keeping up with office procedures
• Opening the mail and sorting into appropriate folders
• Keeping track of incoming bills and setting up autopays in bank account and writing checks
• Assist with research for updates to social media, marketing, and candidate searches
• Scheduling and calendaring, responsible for day to day calendar including reminders and implementation of bids for current clients, assist with preparation of proposals
• Calendaring events such as luncheons, galas and tradeshows
• Assist with the running of day to day operations

Skills:

• MS Office skills, Outlook, Microsoft, Excel, PowerPoint
• Some social media experience
• Familiarity with accounting systems a plus, QuickBooks preferred
• Familiarity with contact management database a plus
• Good references
• Positive attitude
• Ability to prioritize and multitask
• Ability to pick up multiple details quickly
• Ability to absorb and retain a lot of information
• Good people skills required
• Excited to learn

Good opportunity to work in a high energy environment