Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961]

Administrative Specialist

ProSidian seeks an Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis Engagement Team | Principal Associate Labor Category - Mid Level Exempt Professional aligned under services related to NAICS: 541611 - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis located CONUS - United States Across The Southeastern Region supporting Department of Energy (DOE), Office of Headquarters Procurement Services (MA-64), in collaboration with GSA, focusing on professional and administrative support for procurement and management services.

Seeking Administrative Specialist candidates with relevant Environmental Management Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Environmental Management Sector Clients such as DOE-PASS. This as a Contract Contingent or Contract W-2 (IRS-1099) Position and ProSidian reserves the right to convert to a Full-Time ProSidian employed W-2 Position.

Job Overview

Responsibilities and Duties - Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961]

• Provide comprehensive administrative support, including managing correspondence, scheduling, and maintaining documentation procedures.
• Prepare, proofread, and edit routine documents, letters, and correspondence.
• Maintain and update calendars, schedule meetings, and coordinate travel arrangements.
• Perform basic statistical and budgetary tasks, including data entry and spreadsheet preparation.
• Manage office tracking systems for action items, controlled correspondence, and time/attendance records.
• Operate office equipment (copiers, fax machines, phones) and ensure smooth day-to-day operations.
• Deliver exceptional customer service, serving as the primary point of contact for general office inquiries.
• Perform additional administrative and secretarial duties as assigned

Qualifications

Desired Qualifications For Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961] Candidates:

• 13 years of experience in administrative or office support roles, preferably in a professional or Government setting.

Education / Experience Requirements / Qualifications

• High school diploma or equivalent is required.
• Associate's or bachelor's degree in business administration, office management, or a related field is preferred.

Skills Required

Administrative and Secretarial Skills:

• Proficiency in managing schedules, maintaining records, and coordinating office activities.
• Experience preparing routine correspondence and handling time-sensitive tasks.

Technical Proficiency:

• Familiarity with Microsoft

Competencies Required

• Excellent oral and written communication skills. Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• Problem-solving and critical thinking
• Strong interpersonal skills
• Leadership and adaptability

Ancillary Details Of The Roles

Work Environment and Expectations:

Team Collaboration:

• Work closely with supervisors, team members, and external stakeholders to ensure seamless communication and operational efficiency.
• Provide support for cross-functional tasks, including coordinating efforts between departments or agencies.

Work Setting:

• Primarily office-based, with potential remote work opportunities depending on organizational policies.
• May involve occasional off-site tasks such as attending meetings or supporting events.

Pace and Workload:

• Fast-paced environment requiring the ability to prioritize multiple tasks and meet tight deadlines.
• Flexibility to adapt to shifting priorities or urgent requests

Growth and Development Opportunities:

Skill Enhancement:

• Gain expertise in office management, document preparation, and Government administrative protocols.
• Develop proficiency with tools and technologies for scheduling, data analysis, and office automation.

Career Advancement:

• Opportunities to progress into higher-level administrative, office management, or program support roles.
• Access to training and professional development resources.

Other Details

• Familiarity with Government office procedures or experience in a similar environment.
• Ability to operate standard office equipment and adapt to new tools or software as required.
• Commitment to confidentiality and discretion when handling sensitive information.

Core Competencies

Teamwork ability to foster teamwork collaboratively as a participant, and effectively as a team leader

Leadership ability to guide and lead colleagues on projects and initiatives

Business Acumen understanding and insight into how organizations perform, including business processes, data, systems, and people

Communication ability to effectively communicate to stakeholders of all levels orally and in writing

Motivation persistent in pursuit of quality and optimal client and company solutions

Agility ability to quickly understand and transition between different projects, concepts, initiatives, or work streams

Judgment exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications

Organization ability to manage projects and activity, and prioritize tasks

Other Requirements

• Business Tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

Benefits and Highlights

ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees:

• Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis.
• Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife.
• Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP.
• 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your