Accounts Payable & Payroll Specialist

Job Description

Job Description

The Village was one of the first agencies in the country to provide homes for neglected children. Today, we continue to achieve our mission "to build a community of strong, healthy families who protect and nurture children" by providing a full range of behavioral health, early childhood and youth development, substance use treatment and support services for children, adults and families in the Greater Hartford, Connecticut region.

Named a Connecticut Top Workplace for six consecutive years with national distinction for workplace culture and diversity, equity and inclusion practices, you can be sure you're joining an organization that's just as committed to your success as we are to those we serve.

Starting hourly rate: $22.00 per hour - commensurate with experience.

It is not typical for an individual to be hired at or near the top of the range for their role. Actual placement within range will be contingent upon a number of factors, including but not limited to the candidate's qualifications, education, experience, internal equity and alignment with market data.

JOB SUMMARY

Complete all Accounts Payable and Payroll functions to successfully issue payments to both vendors and employees.

KEY RESPONSIBILITIES

1. Verifies that all invoices are approved by the proper person per the Village's internal limits and that all proper documentation is provided
2. Codes all invoice to the proper General Ledger account
3. Scans any Accounts Payable documents that have either been requested or require additional approval
4. Assure that payments are made timely to vendors while maintaining the internal cash disbursement deadlines
5. Verifies that no sales tax is being charged on invoices and provide the necessary tax-exempt forms to vendors as needed
6. Reconciles vendor statements and make requests or resolve any issues as needed
7. Responsible for all tasks of receiving, opening, and entering all invoices and payroll documents
8. Checks emails and voicemails on a daily basis, responses within 1 business day
9. Maintains payroll information by collecting, calculating, and entering data
10. Updates payroll records by verifying direct deposit changes, tax changes, time keeping system access, department access, supervisor access, wage executions, and child support orders
11. Accountable for collecting timekeeping information, incorporating any deductions and pay adjustments pertaining to the current pay period, and issuing pay and pay information to each employee
12. Audits payroll accrual balances and benefit deductions
13. Assist in maintaining all Payroll and Accounts Payable files
14. Serves as back up for both Payroll and Accounts Payable
15. All other duties as assigned

EDUCATION

• Bachelor's degree in business or accounting preferred.
• Associates Degree or High School diploma/GED with equivalent experience required.

EXPERIENCE

• Experience in a Finance or Payroll function. For attained Bachelor's Degree, no additional experience required, for attained Associates 1 to 3 years experience required, High School Diploma/GED 3 to 5 years experience required
• Non-Profit Experience preferred
• Proficient knowledge of payroll and purchasing policies, procedures, and practices; knowledge of accounting principles, accounts payable, and maintaining general ledgers
• Demonstrated experience in maintaining a high level of accuracy in preparing and entering financial and/or payroll information. Capable of identifying errors and taking corrective action
• Experience with confidentiality concerning financial and/or employee files
• Proficient with various computer software programs including Microsoft office (including Excel)
• Experience with processing a large volume of accounts payable/payroll rapidly and accurately
• Ability to understand and follow complex, oral and written instructions
• Ability to prepare and maintain vendor and/or payroll files