Administrative Assistant

Administrative Assistant

The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role supports managers and employees through a variety of organizational, communication, and documentation tasks while handling confidential and time-sensitive information. The Administrative Assistant ensures work is completed accurately, professionally, and within required timelines while maintaining strong internal and external communication.

• Medical, dental, and vision coverage with affordable employee contribution rates.
• 401(k) plan with company match up to 4%.
• Life and AD&D insurance, short- and long-term disability coverage.
• Employee Assistance Program (EAP), including counseling, legal, and financial support.
• Paid Time Off (PTO) and 9 paid holidays.
• Flexible Spending Accounts for healthcare and dependent care.
• Wellness incentives and access to LiveHealth Online.
• Employee discount program with over 30,000 deals.
• Community engagement and volunteer opportunities.

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Repetitive Motion, Reaching, Stoop, kneel, crouch, or Crawl(Position self(to), Move), Pushing or Pulling

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

• Provide administrative support to management and office personnel.
• Answer and direct incoming phone calls professionally.
• Manage incoming and outgoing correspondence, including email and mail distribution.
• Prepare, organize, and maintain office records, reports, and documentation.
• Maintain filing systems (electronic and paper).
• Assist with preparation of internal communications and operational documents.
• Schedule meetings, appointments, and calendars as requested.
• Support coordination of office activities and departmental communication.
• Maintain confidentiality of sensitive company and employee information.
• Enter and update data accurately in company systems.
• Assist with document scanning, copying, and distribution.
• Support workflow coordination between departments as needed.

• Order and maintain office supplies.
• Assist with special administrative projects.
• Support event coordination or internal initiatives as assigned.
• Provide backup support to other administrative staff when needed.
• Perform additional duties as assigned to support business operations.

• High school diploma or equivalent required.
• Prior administrative or clerical support experience preferred.
• Strong organizational and time-management skills.
• Ability to manage confidential information professionally.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office applications.