Administrative Assistant

Qualifications:
Education: High School Diploma or equivalent (Associates Degree or higher preferred).
Experience: At least 1-2 years of experience in a Manufacturing or production administrative role.

Skills:
Strong computer skills, especially with SAP S4 HAN and Microsoft Office Suite (Excel, Word, Outlook).
Excellent organizational skills and attention to detail.
Ability to multitask and prioritize in a fast-paced environment.
Good communication skills, both written and verbal.
Basic knowledge of warehouse operations and inventory management.
Physical Requirements:
Ability to sit, stand, and use a computer for extended periods.
Working Conditions:
Fast-paced manufacturing environment.
May require occasional overtime or weekend work depending on operational needs.

Responsibilities:
Job Summary:

We are seeking a highly organized and detail-oriented Production Clerk to join our Production team. The Production Clerk will be responsible for performing administrative tasks, managing documentation, entering data into electronic systems and supporting the day-to-day operations of the Manufacturing Site. This role requires strong attention to detail, excellent communication skills, SAP S4 HANA knowledge and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:
Data Entry and Documentation:
Maintain accurate and up-to-date records of Process Orders, Box Counts, and production activities.
Process order counts, open order tracking, product labeling accuracy and other relevant production documentation.
Ensure all orders are recorded and closed out in the production management system (PMS).
Production Management Support:
Assist in reconciliation and reporting of batches.
Generate reports, identify discrepancies, and assist with batch ticket creation and closing.
Communication and Coordination:
Serve as a point of contact for internal teams, order status, and other inquiries.
Assist in coordinating required documentation and pulling schedule board visual panels.
File Management and Organization:
Maintain organized physical and digital filing systems for all related production documents.
Ensure compliance with company policies and procedures related to document storage and retrieval.
General Office Support:
Perform general clerical duties such as answering phones, emails, and scheduling meetings.
Prepare reports, correspondence, and other documentation as required by the warehouse management team.