Administrative Assistant
FUNCTION ENTERPRISES, INC.
About Us:
Founded in 1983, we are a legacy commercial construction company specializing in commercial roofing and waste management/trucking services. Under new leadership since 2023, were combining our rich history with a fresh, modern vision. With a team of 95 strong and growing, were focused on excellence at every stepfrom job site to back officerooted in our core values of Endless Pursuit, Grit, Ownership, and Good to the Core.
Were on a mission to grow to three locations and $100M in revenue within the next decadeand were looking for someone to help us scale with intention and integrity.
About the Role:
Were looking for a proactive, detail-driven Administrative Coordinator to support our operations, leadership team, and evolving business systems. Youll be the glue that holds key admin functions togetherhandling day-to-day communications, scheduling, reporting, and keeping our back office running smoothly.
Responsibilities:
- Serve as the first point of contact for internal and external communications
- Schedule and coordinate meetings, travel, and calendars for leadership
- Assist in document preparation, project tracking, and office management
- Manage HR-related tasks, including onboarding, benefits coordination, and maintaining employee records
- Help implement new systems and workflows as part of our modernization effort
- Maintain digital filing systems and ensure data integrity
- Track and follow up on tasks and priorities for the ownership team
- Handle basic invoice processing tasks, including entering, tracking, and organizing vendor and customer invoices
- Track and maintain up-to-date vendor W-9s and Certificates of Insurance (COIs) for compliance and recordkeeping
- Support vendor coordination and waste management/trucking service scheduling as needed
What Were Looking For:
- 3+ years in an administrative, executive assistant, or office manager role (construction industry a plus)
- Tech-savvy: comfortable learning new systems; experience with Google Workspace, Microsoft Office, and project management tools
- Strong communicatorclear, professional, and approachable
- Hyper-organized, self-starter, and dependable
- Thrives in a growth environment and takes pride in problem-solving
- Aligns with our core values and mission
Bonus Points For:
- Experience supporting field teams or construction crews
- Exposure to systems like QuickBooks, Procore, ServiceTitan, or Viewpoint
- Prior work in a family-owned or fast-evolving business
Why Join Us:
- Be part of a meaningful transformation of a long-standing company
- Work closely with owners and leadership
- Strong team culture built on care, ownership, and craftsmanship
- Growth opportunities as we expand into new markets
- Job Position At Defense Logistics AgencyThis position is located at Defense Logistics Agency Fort Belvoir, Virginia.Child and Youth Services (CYS) Employee Childcare Fee applicable to employees working at least 15 hours per week:First Child: 100% childcare fee discount...Suggested
US Government Jobs
Fort Belvoir, VA3 days ago - ...predefined categories for reports and tracking. Provides administrative support including mail preparation, copying, distribution, correspondence... ...At least one year experience as a CYS Administrative support Assistant. Referrals and selections can be made at either grade....SuggestedHourly payPermanent employmentFull timePart timeWork at officeLocal areaOverseasFlexible hoursWeekend workAfternoon shift
Defense Logistics Agency
Fort Belvoir, VA1 day ago - ...System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and...SuggestedHourly pay
US Department of War
Fort Belvoir, VA1 day ago - ...Administrative AssistantAB Facility Service is a trusted provider of professional cleaning and facility maintenance solutions. We work with... ...d love to hear from you.Position Summary: The Administrative Assistant will provide essential support to the office and operations...SuggestedWork at office
AB Facility
Woodbridge, VA5 days ago - ...Job Description Job Description We are seeking an Office Assistant Part Time for our home healthcare company! You will perform clerical and administrative functions, intake applications, claim processing and keep the office in order. This is a part time position. You...SuggestedPart timeWork at officeMonday to Friday
Ace Home Health Care LLC
Woodbridge, VA4 days ago - ...information for leadership review and decision making.Provide long-term project planning and schedule trending analysis.Provide general assistance and expertise for information technology project start up activities.Track the progress of milestones and tasks against project...For contractors
ClearanceJobs
Fort Belvoir, VA4 days ago $40k
...Executive, Operations & Client Care Assistant MetroHouse | Northern Virginia Part-Time | Primarily In-Person / Field-Based Schedule... ...real estate business. This is not a traditional desk-based administrative position. MetroHouse already has remote administrative...Part timeFor contractorsWork at officeLocal areaRemote workFlexible hoursWeekday work- ...position. INTEGRATED MASTER SCHEDULER CPE Ground Location: Fort Belvoir, VA Program: CPE Ground - Systems Engineering and Technical Assistance (SETA) Customer: Department of War / Department of the Army Location: Fort Belvoir, VA (100% On-site) Clearance Requirement:...Contract workFor contractorsFor subcontractorInterim role
Janus Research Group
Fort Belvoir, VA12 hours ago - Integrated Master Scheduler IIICareers At JANUS Research Group Are you ready for new challenges and new opportunities? Join our team! Current job opportunities are posted here as they become available. Candidates must have an active Secret clearance and verify, before ...Contract workInterim role
ClearanceJobs
Fort Belvoir, VA1 day ago - ...detailed and accurate data entry, including analyzing dispatch reports Coordinate crew and job scheduling Perform general administrative duties Assist other departments as needed Monitor job file status and job file audit status Maintain job file WIPs Monitor and ensure...Full timeWork at officeMonday to Friday
iicrc-careers
Alexandria, VA4 days ago $80.9k - $92.3k
Senior Administrative Assistant (Administrative Support Assistant III) - Legal Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III. This pivotal role supports multiple executives, ranging from Director to...Full timePart timeWork at officeLocal areaImmediate start- ...are not met. Maintain installation schedule using Solomon & Atlas or other company scheduling tools/systems for assigned orders. Assist in follow up with labor force via phone, e‑mail, etc. on Customer expectations to meet PSD and CCD dates through script format. Receive...Temporary workFor subcontractorWork at office
- ...Entry Level Office Administrative AssistantReady to embark on an administrative adventure like no other? Are you a force to be reckoned... ...opportunities, and we're seeking an Entry Level Administrative Assistant who shares our passion for results.Your Mission:As our Administrative...Hourly payWork at office
Car Guys
Woodbridge, VA4 days ago - ...Job Title: Entry Level Office Administrative Assistant Ready to embark on an administrative adventure like no other? Are you a force to be reckoned with when it comes to getting things done? Position: ENTRY LEVEL Office Administrative Assistant About...Hourly payWork at officeLocal area
Car Guys
Woodbridge, VA5 days ago - ...Receptionist / Administrative AssistantThe Receptionist/Administrative Assistant serves as the first point of contact for NARFE visitors, callers, and stakeholders, ensuring a professional and welcoming experience. This position is responsible for managing front desk operations...Work at office
NARFE: The Association for Federal Employees and Retirees
Alexandria, VA2 days ago - ...Technology Automation & Management, Inc. (TeAM) is seeking an Administrative Clerk III to provide strategic and operational coordination for TSA REMD leadership, including the REMDDirector, Deputy Director, and branch managers. The role extends beyond clerical duties...
Technology Automation & Management In
Springfield, VA3 days ago $40.7k - $64.85k
...to the success of Pepsi Beverages North America by providing administrative support to the Lorton, VA. location. Hours of responsibility:... ..., Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined...Full timeMonday to FridayPepsiCo
Lorton, VA10 days ago- PingWind is seeking a Master Scheduler to join our team at Fort Belvoir, VA. You will organize schedules, maintain documentation, and facilitate communication among stakeholders to keep projects on track. Candidate must have TS/SCI clearance, a Bachelor's in a related field...
$60k - $85k
A leading recruitment firm is seeking a Project Coordinator/Scheduler for a busy site development contractor in Lorton, VA. Ideal candidates thrive in high-pressure environments and have 2+ years of scheduling experience. The role involves coordinating multiple residential...For contractors- Sentara Northern Virginia Medical Center in Woodbridge, VA is hiring a Pre-Anesthesia Screening Associate to provide administrative support for scheduling, registering, medical records clerical functions, and chart maintenance, and to coordinate the OR schedule. This role...
$104k
...Executive Administrative Assistant Job Locations US-VA-Fort Belvoir ID 2026-2498 Category Administrative/Clerical Position Type Regular Full-Time FLSA Status Exempt Overview Summary: Missile Defense...Full timeWork at officeTatitlek Management Services, Inc. (TMSI)
Fort Belvoir, VA1 day ago$49.59k - $82.66k
...Overview: Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank Primary Responsibilities: Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental...Hourly payFull time$65k - $75k
...Executive Administrative AssistantFort Belvoir, VAElectrosoft Services, LLC is an award-winning company that provides comprehensive technology... ...AssistantResponsibilities and Duties:The Senior Executive Assistant will perform multiple functions in a highly visible position....For contractorsWork at officeFlexible hoursElectrosoft
Fort Belvoir, VA3 days ago- ...Office Assistant The Office Assistant will provide office administration duties for the IET Associate Deans that will require completing forms, ordering supplies, assisting with collecting information for adjunct hiring folders, assisting callers, students and visitors...Work at office
Virginia's Community Colleges
Woodbridge, VA4 days ago - ...DutiesServes as a central point of authority for the coordination, documentation, and execution of administrative policies, procedures, and requirements.Processes labor/payroll, travel, and equipment/supply procurement functions for the organization through computer based...
US Department of War
Alexandria, VA12 hours ago $79k - $107k
...SCI Required Education : Bachelor’s degree in Business Administration, Operations Management, or a related field. Certifications... ...materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final...PingWind
Fort Belvoir, VA4 days ago- Dynamo Technologies is seeking a Program Scheduler to lead all IMS activities for the PdM Biometrics program. You will use MS Project 2019+ and Project Web Access to manage tasks, monitor progress, and report findings. Responsibilities include risk analysis, critical path...
- Dynamo Technologies LLC is seeking a skilled Program Scheduler to lead Integrated Master Scheduling (IMS) activities for the PdM Biometrics program. The role requires expert use of Microsoft Project 2019+ and Project Web Access to build and maintain IMS, integrate external...
- Dynamo Technologies LLC in the United States seeks a skilled Program Scheduler to lead Integrated Master Scheduling (IMS) for the PdM Biometrics program, using Microsoft Project 2019+ and Project Web Access to manage tasks, monitor progress, and generate reports. The role...
- Job Description Job Description High level of customer service. Client, vendor and building management liaison. Offices, lounge(s) and common areas maintenance. Awnsering multy-line phone system, mail and package managment. Require following skills: Organizational...Work at office
Tysons Office Suites
McLean, VA4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
- confidential administrative support Lorton, VA
- administrative support Lorton, VA
- administrative Lorton, VA
- administrative clerical Lorton, VA
- administrative & business operations Lorton, VA
- administrative office technology Lorton, VA
- spa administrative assistant
- administrative assistant pharmaceutical company
- housekeeping admin assistant
- inventory administrative assistant