Contract Coordinator

Summary: Analyze, implement and maintain standard, promotional and custom contracts by performing the following duties.

Hours: Mon - Fri

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Analyzes, administers, extends, and terminates contracts.
• Formulates and coordinates contract proposals for Upper Level Management and Sales Representatives.
• Works closely with DC Management and Sales Representatives to formulate contract price bids and profitability.
• Evaluates or monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to policies set forth by Upper Level Management.
• Update Contract pricing to reflect new manufacturer cost information for the monthly and quarterly transmits. Review contract margins monthly and quarterly. Compile contract data to be used by IT in building Dealer Updates on a monthly and quarterly basis.
• Communicate to division vice presidents, division administrators, distribution centers and sales representatives contract changes via memos, e-mail and bulletins on a monthly basis.
• Spreadsheet and analytical projects

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Analytical - Analyzes data to determine if correct or not; Uses intuition and experience to complement data analysis.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Management - Communicates changes and progress.
• Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Oral Communication - Speaks clearly and persuasively in positive and negative situations; Listens and gets clarification.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views.
• Change - Communicates changes effectively.
• Quality Control - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Organizational Support - Follows policies and procedures.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Safety and Security - Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Dependability - Follows instructions, responds to management direction; Completes tasks on time or notifies appropriate person with an alternate plan.

Education/Experience:

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Language Ability:

Ability to write reports, business correspondence, and effectively present information and respond to questions from Upper Level Management.

Math Ability:

Ability to calculate figures and amounts such as discounts, and percentages. Ability to apply concepts of basic algebra.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

Microsoft Excel, Word, Spreadsheets, E-mail

Microsoft Access a plus

Supervisory Responsibilities:

This job has no supervisory responsibilities.


Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

The noise level in the environment is moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


While performing the duties of this job the employee is regularly required to sit; use hands and fingers to handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk.


The employee is occasionally required to lift up to 10 pounds. The vision requirements include: close vision, distance vision, peripheral vision and ability to adjust focus.