Office Assistant

The Bowers Group – A Legence Company Established in 1984, The Bowers Group is a trusted provider of mechanical construction, service, and repair solutions across Maryland, Virginia, and Washington, D.C. With over three decades of experience, we serve a wide range of clients—from general contractors and technology-driven organizations to healthcare facilities, government agencies, and property managers. We deliver projects through a disciplined, collaborative approach focused on quality, cost control, and reliability. Our process includes rigorous equipment selection, detailed reviews, and proactive subcontractor management—helping us anticipate risks, avoid delays, and ensure safe, compliant, and efficient results. Our success is built on a people-first culture of teamwork, accountability, and respect. By investing in our employees and fostering open communication, we create an environment that supports long‑term relationships—with both our team and our clients. Position Overview Bowers is seeking a highly motivated Summer Office Assistant to support our office team during peak business periods. This role is responsible for providing general administrative and clerical support to ensure daily operations run smoothly and efficiently. The Summer Office Assistant will assist with office organization, communication, and documentation tasks and will be accountable for maintaining accurate records, supporting reporting processes, and assisting team members as needed. This position requires close coordination with office staff, managers, and internal departments to support day‑to‑day business needs. Key Responsibilities Client & Stakeholder Engagement Greet visitors and answer incoming calls, ensuring a professional and welcoming experience Take messages and direct inquiries to appropriate team members Design, Technical, or Operational Execution Assist with basic administrative tasks such as filing, data entry, and document organization Perform scanning, copying, and document distribution Maintain organized filing systems for daily office operations File and reconcile daily paperwork across training, safety, and fleet reports Support coordination of documentation across internal teams as needed Documentation & Communication Maintain accurate records and ensure proper documentation handling Assist with organizing and tracking office materials and reports Resource Management Help organize and maintain office supplies and inventory Support office team with general clerical duties and special projects as assigned Desired Skills and Experience Experience Entry-level role; prior office or administrative experience is helpful but not required Technical & Professional Skills Strong attention to detail and organizational skills Basic computer proficiency (Microsoft Office or similar) Good communication skills and willingness to learn Ability to follow instructions and maintain confidentiality Additional Notes This is a seasonal, temporary position Work is performed in an office setting with standard business hours Minimal physical requirements Training will be provided Salary Range: $18.00-$23.00 per hour. This role is also eligible for an annual performance‑based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed. About Legence Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission‑critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long‑term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq‑100 Index among its clients. Benefits Overview Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D Time Off Benefits: Comprehensive Paid Time Off (PTO) program. Financial Benefits: 401(k) retirement savings plan Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at View email address on click.appcast.io or your dedicated recruiter with the job title and requisition number. Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position. Third-Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined by relevant job‑related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non‑merit‑based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law #J-18808-Ljbffr