Corporate Office Assistant

Corporate Office Assistant

At Summit Orthopedics, we recognize the significance each member of the Summit Family has as they impact one another and our patients on a daily basis. Be part of a patient-first environment that lives into our values of: Compassion, Integrity, Excellence, Collaboration, Stewardship and Innovation and a place where staff members feel respected and find a strong sense of purpose in their roles, contributing to a familial atmosphere characterized by mutual respect and enjoyment. The Corporate Office Assistant plays a key role in supporting the day-to-day operations of the corporate office. This individual serves as a first point of contact for patients, employees, and visitors, and provides comprehensive administrative support to various departments.

Responsibilities include reception duties, internal and external mail coordination, facilities coordination, supply organization, support for HR initiatives and related tasks. This is a part-time, 0.8 FTE position based on-site at our corporate office located in Woodbury, MN. The schedule is Monday through Thursdays 9:15am - 3:45pm, Fridays 9:30am - 3:30pm. (schedule subject to change). There is a possibility this position could move to or be hired as a full-time position. In this case, the schedule would be M-F, 8:00am - 4:30pm.

Primary duties:

• Greet and assist patients, employees, and guests courteously upon arrival and notify relevant staff.
• Support onboarding and offboarding processes for job shadows, clinical rotations, temporary employees and related personnel.
• Prepare interoffice mail bins for pickup and delivery across clinic locations; sort, distribute, and manage incoming and outgoing mail, couriered packages, and faxes.
• Assist in resolving issues related to returned mail and bulk mailing processes with external mail suppliers
• Maintain cleanliness and organization of the lobby and common areas, ensure spaces are presentable and well maintained.
• Maintain office supply inventory; organize and stock supplies as needed.
• Assists with special events, employee meetings, or trainings, as needed.
• Maintains employee and company address and phone extension lists and emergency contact information.
• Manage shared email and voicemail inboxes as assigned, triaging inquiries as needed.
• Assist in verifying and processing business documents for various departments.
• Provide general administrative and project support to corporate departments; communicate with internal partners.
• Scan and file financial and administrative documents (e.g., end-of-month financials); may receive and process credit card transactions.
• Perform other duties as assigned to support office operations.

Summit's hiring range for this position is $18.76 to $23.45 per hour. The hired candidate may be eligible to receive additional compensation in the form of bonuses, differentials and/or deferred compensation. In addition to our base salary, we offer a comprehensive total rewards package that aligns with our vision of leading a healthy and active lifestyle. This includes medical, dental, vision, disability, life insurance, paid time off and 401(k)/profit sharing retirement plan. If you are hired at Summit, your final base salary compensation will be determined based on factors such as skills, education, experience, and internal equity.

Summit Orthopedics provides the Twin Cities, Greater Minnesota and Western Wisconsin with the full spectrum of orthopedic care including sub-specialty clinics, walk-in care at our Orthopedic Urgent Care clinics, imaging, bracing, therapy, surgery, and post-surgical stays at our Care Suites. Our expert team of physicians, surgeons, physician assistants, certified athletic trainers and therapists are part of the 1200+ employees who partner to provide quality care designed to support a healthier, more active lifestyle.

Summit Orthopedics is committed to providing equal opportunity to all employees and applicants for employment in accordance with all applicable laws and regulations of federal, state and local governing boards and/or agencies.

Qualifications

Education:

High School or better.

Preferred: Associates or better.

Experience:

Required: 12 years of experience in a customer service or administrative support role, preferably in a corporate or healthcare setting.